Academic Coordinator

Location: London Academy for Applied Technology, Aldgate

The London Academy for Applied Technology (LAAT) is a dynamic and rapidly growing higher education institution delivering undergraduate programmes in Business, in partnership with Plymouth Marjon University. LAAT is committed to widening participation and delivering an outstanding student experience underpinned by high-quality teaching and robust governance.

Job Title

Academic Coordinator

Department

Academic

Reports to

Programme Lead

Contract Type

Full-Time/Permanent

Job Purpose

As LAAT progresses, we are seeking a dedicated and detail-oriented Academic Coordinator to join our growing team. This pivotal role bridges strategic academic planning and on-the-ground delivery, ensuring that our programmes are run smoothly, resources are well-managed, and both staff and students receive excellent support. Reporting directly to the Programme Lead/Assistant Program Leads, you’ll work closely with module leads, level leads, cohort leads and faculty to coordinate a range of academic operations across our vibrant portfolio.

Key Responsibilities

Academic Operations Management: Oversee the day-to-day administration of programmes, coordinate class schedules, support academic planning activities, organise student and staff induction programmes, and ensure all teaching resources (lecture rooms, software, library lists) are in place before the start of each term.

Resource Allocation & Materials: Manage the setup and distribution of teaching and assessment materials, maintaining up-to-date content on the Learning Management System (LMS) and shared drives.

Monitoring Teaching & Assessment: Track teaching progress and assignment schedules, producing reports that flag any issues (like grading delays or class cancellations) and recommend solutions.

Faculty Coordination & Support: Help onboard new lecturers, maintain schedules and contact lists, facilitate regular faculty meetings, and support professional development initiatives for staff.

Data Management & Reporting: Maintain accurate academic records, attendance data, progression records, and programme documentation. Produce regular reports and dashboards to support academic monitoring, planning, and decision-making.

Student Support & Engagement: Act as a point of contact for student academic enquiries, monitor engagement metrics such as attendance and LMS activity, and coordinate follow-up interventions to support success and retention.

Quality Assurance & Compliance : Support the implementation of academic policies relating to assessment, feedback, academic integrity, and programme delivery. Maintain programme records and prepare documentation for audits, quality reviews, academic boards, and partnership requirements.

Partnership Administration

Maintain precise academic records, from enrolments and progress data to monthly dashboard reports that inform leadership decisions. Assist in ensuring compliance with academic regulations and reporting requirements associated with LAAT's partnership with Plymouth Marjon University.

Administrative Records

Maintain accurate records relating to enrolments, assessments, progression, attendance, and academic activities in accordance with institutional policies and GDPR requirements.

LMS Management

Oversee the configuration and upkeep of the LMS, enrol users, upload content, run audits, and provide guidance to staff and students to ensure seamless digital learning.

Financial & Administrative Support

Process academic-related invoices, purchase requests, and expenditure records. Liaise with internal departments and external suppliers to support the procurement of academic resources and services.

Required Skills & Experience

• Proven experience in academic administration or coordination, ideally within a UK higher education context.
• Strong working knowledge of learning management systems (e.g., Moodle) and student information systems.
• Excellent organisational and multitasking abilities; able to keep complex processes running smoothly across multiple programmes.
• Clear, confident communicator who can liaise effectively with faculty, students, and external partners.
• A proactive problem-solver with a collaborative, can-do attitude.
• Strong attention to detail and commitment to accuracy.

Professional Development & Growth

• Ongoing opportunities for CPD including workshops on academic coordination, compliance, LMS tools, and student data management.
• Encouragement to pursue relevant higher qualifications (e.g., MA in Education, certificates in quality assurance or academic management).
• Participation in sector networks (such as the AUA) and conferences to bring best practices back to LAAT.

Benefits

• Work-Life Balance
• Nest pension Scheme
• CPD Trainings

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