Accounts Payable Assistant

To support the finance team in providing an excellent financial administration service. The role focuses on the purchase ledger and the purchase order system, any other duties, as necessary, within the department.

Note: we are unable to offer sponsorship for this role.

Reports to: Financial Controller

Line manages: NA

Pay band: B

Salary: £28,000 - £34,000 pa (Depending on experience)

Contract type: Permanent

Hours: 35

Location: Carlton House Terrace, London, SW1Y 5AG plus the option for some hybrid remote working

Closing date for applications: Noon Friday 28th August 2026

Interviews will be held: 8th/9th September 2026

Responsibilities & tasks

• To check the authorisation and coding of payments proposed by staff in the Society and ensure that such payments are loaded accurately onto the Society's accounting package in a timely manner
• To match invoices to valid purchase orders and ensure that such invoices are paid when goods have been received in line with the Society's authorisation and receipting policies
• To review and process Direct Debits & Standing Orders on a monthly basis
• To assist with month end and year end tasks (e.g. accruals, prepayments, trade creditor balances, related party transactions)
• To reconcile the purchase ledger for month end close
• To carry out processing of internet banking payments
• To carry out international payments via Convera
• To gain appropriate authorisation for and produce payment runs, through Xledger and other methods.
• To ensure that all transactions from the credit card statements are correctly authorised and posted on a monthly basis
• To deal with supplier queries and ensure that supplier records are properly maintained
• To monitor the finance inbox: action new queries regularly
• To assist with other transactions and procedures within the finance section as required.
• To file and archive purchase ledger documents
• To assist the financial analyst, sales ledger with clearing bank suspense items
• To carry out bulk grants payments each month in a timely manner
• Work on projects to make the role more efficient

Key knowledge, skills, qualifications, experience required for role

Essential

• Educated to A Level standard with relevant Accounts Payable experience, or a recent graduate looking to begin a career in finance
• Enthusiasm to learn and develop a career in finance
• Strong numerical knowledge with at least GCSE Maths Grade 5/B or equivalent
• Have a good communication and interpersonal skills to maintain internal and external relationships
• Good organisation and time management with the ability to be accurate and work to deadlines
• Able to learn quickly and work independently when necessary
• Able to use initiative and to establish own priorities

Desirable

• Understanding of the Charity sector accounting is favourable but not essential
• Experience and knowledgeable of VAT is favourable but not essential
• Experience using accounting and finance systems
• Proficiency in excel
• Self Management Intermediate

Key Indicators: effective & efficient, self motivated, confident

Demonstrations: Output is accurate and of high quality, punctual and meets deadlines, works unsupervised and can motivate self, confident of own abilities, reliable and consistent

Key Indicators: collaborative, shares knowledge, situational & organisational awareness

Demonstrations: Willing to cooperate and share knowledge within the team, willing to help others in times of need, listens to and acts upon feedback from senior colleagues, contributes ideas and identifies opportunities to work with others both within the team and across the organisation, Understands that one's own actions and behaviours will influence how others perceive and engage with the Society.

Key Indicators: quality focus, prioritising, results focus

Demonstrations: meets the standards of quality expected for their role, looks for ways to improve quality or results, is flexible and adapts to changing circumstances and priorities, organises own workload prioritising according to business need

Key Indicators: accuracy, attention to detail, problem solving

Demonstrations: Checks information for accuracy and raises concerns if information is inaccurate, uses initiative to select most appropriate solution to straightforward problems, puts forward suggestions for improvement concerning current processes or systems, tries different ways of doing things to get the best results,

Key Indicators: adaptable, flexible, dealing with new situations

Demonstrations: Adapts to changes in workload without letting standards slip, is receptive and accommodating when asked to take on new projects outside of their usual job specification, reacts proactively to new challenges and works in a flexible manner to produce solutions

Key Indicators: diplomatic, builds rapport, customer focus and stakeholder engagement

Demonstrations: Values and appreciates the importance of feedback, shares responsibility for the performance and workload of the team where appropriate, handles requests promptly and politely, respects opinions and deals appropriately with complaints

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