Admin Assistant (part time)

Overview

The Admin Assistant will be responsible for the day-to-day running of the Cambridge office, ensuring a well-organised, efficient, and welcoming environment for employees and visitors. This role will support office operations, vendor coordination, and administrative processes, enabling teams to focus on business priorities. Given the size and needs of the Cambridge location, this is a part‑time role focused on maintaining smooth operations within a serviced office environment.

Responsibilities

• Manage day-to-day office operations, ensuring a smooth and efficient workplace environment.
• Act as the primary point of contact for office-related queries from employees, visitors, and vendors.
• Oversee office supplies, inventory, and equipment procurement.
• Organise meetings, events, and office logistics (e.g. catering, room bookings, visitor coordination).
• Support onboarding logistics for new hires (workspace setup, equipment coordination, welcome support).
• Maintain office policies, procedures, and health & safety standards.
• Ensure a clean, safe, and well-functioning office environment at all times.
• Provide general administrative support including documentation, coordination, and communications.

Skills and Knowledge

• Strong organisational and administrative skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and work independently in a part-time capacity.
• Problem‑solving mindset with a proactive approach.
• Experience managing vendors and external stakeholders.
• Proficiency in Microsoft Office tools (Outlook, Excel, PowerPoint).
• Previous experience in an Office Manager or Administrative role.
• Experience working in a fast‑paced office environment.
• Experience supporting small or growing office locations is an advantage.
• Familiarity with serviced office environments or landlord/vendor coordination is beneficial.

Minimum Qualifications

• Secondary education required; further education or certifications in administration/business preferred.
• Fluent English (written and verbal).
• Proven experience in office administration or coordination roles.

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