Administration Executive (Mandarin Speaking)- London

Administration Executive (Mandarin Speaking)- London

Must have UK working entitlement.

We are a well-established international shipping and logistics company headquartered in Hong Kong, with a growing presence in London. We are seeking a proactive, organised, and culturally adaptable Office & Administrative Executive to support our UK operations and contribute to the smooth running of our London office. This is an excellent opportunity for a professional with strong administrative experience who thrives in an international business environment and enjoys working across cultures and functions.

Key Responsibilities

• Provide comprehensive administrative support to the shipping department, including document preparation, filing, and day-to-day office coordination.
• Prepare and manage correspondence and documentation with local authorities, regulatory bodies, and intermediary agencies.
• Support the Department Head with external communications, relationship management, and participation in company events and business engagements.
• Manage office procurement processes, including sourcing suppliers, obtaining quotations, conducting price comparisons, and negotiating with vendors.
• Maintain accurate administrative records and ensure effective document management and filing systems.
• Coordinate general office operations to ensure an efficient and professional working environment.
• Assist with additional ad-hoc projects and administrative tasks as required.

Requirements

• Bachelor’s degree or above.
• 3–5 years of experience in administration, office management, or a related field.
• Excellent interpersonal and communication skills, with the ability to work effectively in an international business environment.
• Fluent English and Mandarin Chinese language skills for professional communication.
• Strong organisational skills with the ability to manage tasks independently and meet deadlines.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong English and Chinese typing skills.
• Extensive experience living in the UK and a strong understanding of the local business environment.
• Valid UK driving licence and confidence driving in the UK.
• Prior work or life experience in a Chinese-speaking environment would be highly advantageous.

What We Offer

• Opportunity to work within a respected international shipping and logistics group.
• Exposure to cross-border business operations between the UK and Asia.
• Collaborative and multicultural working environment.
• Salary range between 30 - £40,000pa depending on experience.

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