Administrative Assistant - Facilities

About the Role

Our client is seeking a diligent and organized Administrative Assistant to support their facilities management team in Plymouth . This hybrid role is crucial for ensuring the efficient operation and maintenance of the company's physical premises, combining essential office-based tasks with the flexibility of remote work. You will play a key part in coordinating maintenance requests, managing vendor communications, and maintaining vital records related to facilities operations. This is an excellent opportunity for a detail-oriented individual to contribute to a critical business function in a supportive and dynamic environment.

Key Responsibilities

• Provide administrative support for all facilities management activities, ensuring smooth operations.
• Coordinate maintenance requests, service calls, and contractor schedules.
• Manage vendor communications, process invoices, and track payments related to facilities.
• Maintain accurate records of building assets, maintenance schedules, and compliance documentation.
• Assist with the procurement of supplies and equipment for facilities management needs.
• Handle general inquiries related to facilities and direct them to the appropriate personnel.

Requirements

• Previous experience in an administrative role, ideally within facilities management or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time-management skills, with meticulous attention to detail.
• Strong written and verbal communication skills.
• Ability to work effectively both in the office and remotely as part of a hybrid team.
• Proactive approach to task management and problem-solving.

Benefits

• Competitive salary and benefits package.
• Hybrid work arrangement offering a balance between office and remote work.
• Opportunity to gain valuable experience in facilities administration.
• Access to professional development and training programs.
• A supportive and team-oriented atmosphere in Plymouth .