Administrative Assistant, Hedge Fund

Are you a highly organised, proactive individual who thrives in a fast-paced environment? Do you enjoy being at the heart of a busy office, ensuring everything runs seamlessly while delivering exceptional service?

We are partnering with one of the world's most successful and fastest-growing hedge funds to find a Team Assistant to join their London office. This is a fantastic opportunity to become part of a collaborative and high-performing culture, supporting day-to-day office operations and helping to create a best-in-class workplace experience.

Working alongside a dynamic Facilities and Front of House team, you will play a key role in ensuring the office operates efficiently while providing an outstanding experience for employees, clients and visitors.

Key Responsibilities

Front of House & Client Experience

• Welcoming clients, visitors and guests with professionalism and warmth
• Managing meeting room bookings and coordinating room set-up requirements
• Escorting guests, offering refreshments and ensuring a seamless visitor experience
• Maintaining exceptional presentation standards across all meeting rooms and client-facing spaces
• Supporting VIP visits and high-profile meetings

Facilities & Office Operations

• Coordinating office maintenance, repairs and supplier relationships
• Managing office supplies and pantry stock across London and Paris offices
• Handling incoming and outgoing post, couriers and deliveries
• Supporting health and safety procedures, visitor management and security processes
• Maintaining office equipment and arranging servicing where required
• Processing invoices and assisting with vendor management

Team Support

• Providing administrative support to Executive Assistants and wider business teams
• Assisting with internal events, meetings and catering arrangements
• Coordinating travel bookings and logistics when required
• Preparing reports, presentations and project documentation
• Providing cover for the Front of House Manager during periods of absence

About You

• Previous experience in a Team Assistant, Facilities Assistant, Office Assistant, Receptionist, Front of House, Office Coordinator or similar role
• Strong organisational skills with the ability to manage multiple priorities effectively
• Excellent communication and interpersonal skills
• A proactive, hands-on approach with a willingness to take ownership
• Exceptional attention to detail and a commitment to delivering high standards
• Confident working in a professional corporate environment
• Proficient in Microsoft Office

Why Join?

This is a rare opportunity to join a leading global hedge fund renowned for its entrepreneurial culture, exceptional growth and commitment to excellence. You'll gain valuable exposure to senior stakeholders, work within a high-performing team and have the opportunity to develop your career within a prestigious financial services environment.

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