Administrative Assistant

About the Role

Our client is seeking a highly organized and detail-oriented Administrative Assistant to join their dynamic team in Aberdeen . This pivotal role supports the smooth operation of the office by managing daily administrative tasks, coordinating schedules, and ensuring efficient communication across departments. The ideal candidate will be proactive, possess excellent multitasking abilities, and contribute to a positive and productive work environment. This is a fantastic opportunity for someone looking to grow their administrative career within a supportive setting and make a tangible impact on daily operations.

Key Responsibilities

• Manage and maintain calendars , schedule appointments, and coordinate meetings for management and staff.
• Handle incoming and outgoing correspondence , including emails, mail, and phone calls, ensuring timely and professional responses.
• Prepare and edit documents, reports, presentations, and other materials as required.
• Organize and maintain filing systems , both physical and digital, ensuring accuracy and accessibility of information.
• Provide general administrative support, including data entry, photocopying, scanning, and managing office supplies.
• Assist with travel arrangements and expense reporting for team members.

Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills .
• High school diploma or equivalent; further qualifications are a plus.
• Discretion and confidentiality in handling sensitive information.

Benefits

• Competitive salary package.
• Opportunities for professional development and training.
• A supportive and collaborative team environment in Aberdeen .
• Standard company holidays and paid time off.
• Potential for future advancement within the organization.