Administrative Assistant

About the Role

Our client is seeking a detail-oriented and proactive Administrative Assistant to join their dynamic team in Aberdeen . This role is pivotal in ensuring the smooth operation of daily office activities, providing crucial support to management and other staff. You will be the first point of contact for many visitors and callers, contributing significantly to the professional image of the organisation. This is an excellent opportunity for someone organised and efficient to grow within a supportive environment and gain valuable experience in a key business support function.

Key Responsibilities

• Manage incoming and outgoing mail, deliveries, and communications, ensuring timely distribution.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and organize office filing systems, both physical and digital, ensuring easy retrieval of information.
• Provide general administrative support, including data entry, document preparation, and managing office supplies.
• Act as a welcoming point of contact for visitors, answering inquiries and directing them appropriately.
• Support other departments with administrative tasks as needed.

Requirements

• Proven experience as an Administrative Assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time-management skills with the ability to multitask.
• Strong written and verbal communication skills.
• Discretion and confidentiality in handling sensitive information.
• A proactive attitude and the ability to work independently.

Benefits

• Competitive annual salary.
• Opportunities for professional development and training.
• A supportive and collaborative work environment.
• Standard working hours with potential for occasional overtime.
• Contribution to a reputable organisation in Aberdeen .