Administrative Assistant

About the Role

Our client is seeking a detail-oriented and organized Administrative Assistant to join their dynamic team in Aberdeen . This role is pivotal in ensuring the smooth day-to-day operations of the office. You will be the first point of contact for visitors and callers, manage essential administrative tasks, and provide crucial support to various departments. This is an excellent opportunity to contribute to a supportive work environment and develop your administrative career in a professional setting.

Key Responsibilities

• Manage and maintain office filing systems , both physical and digital.
• Greet visitors, answer incoming phone calls, and direct inquiries appropriately.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Prepare and distribute correspondence, memos, and reports as required.
• Assist with data entry and maintain accurate records in company databases.
• Order and manage office supplies, ensuring adequate stock levels.

Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize tasks effectively in a busy office environment.

Benefits

• Competitive annual salary.
• Access to professional development and training opportunities.
• A supportive and collaborative team environment .
• Standard company pension scheme.
• Hybrid working arrangements offering flexibility.