Administrative Assistant

About the Role

Our client is seeking a highly organised and proactive Administrative Assistant to join their busy office in Aberdeen . This role is crucial for ensuring the smooth day-to-day operation of the department, providing comprehensive support to the team and management. You will be the first point of contact for many visitors and callers, requiring excellent interpersonal skills and a professional demeanour. The successful candidate will handle a variety of administrative tasks, contributing to an efficient and productive work environment. This is an excellent opportunity for someone detail-oriented and eager to grow within a supportive team setting.

Key Responsibilities

• Manage and maintain office filing systems, both physical and digital.
• Handle incoming and outgoing mail, emails, and phone calls, directing them to the appropriate personnel.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Prepare, format, and proofread various documents, reports, and presentations.
• Maintain office supplies inventory and place orders as needed.
• Provide general administrative support to all departments as required.

Requirements

• Proven experience as an Administrative Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritise tasks effectively.
• Discretion and a high level of confidentiality.

Benefits

• Competitive annual salary.
• Generous paid holiday allowance.
• Opportunities for professional development and training.
• A friendly and collaborative working environment.
• Pension scheme contributions.