Administrative Executive Assistant

About the Role

Our client is seeking a highly organised and proactive Administrative Executive Assistant to provide comprehensive support to senior leadership within their Edinburgh office. This role is pivotal in managing executive schedules, facilitating communication, and ensuring the smooth operation of administrative functions. You will be a trusted partner, handling confidential information with discretion and professionalism, and contributing to the efficiency of the executive team. This hybrid role offers a blend of in-office collaboration and remote flexibility.

Key Responsibilities

• Manage complex and dynamic calendars for multiple executives, coordinating meetings and appointments.
• Prepare and proofread high-quality documents, including reports, presentations, and correspondence.
• Organise and maintain electronic and physical filing systems, ensuring data integrity.
• Liaise with internal departments and external contacts on behalf of the executives.
• Handle travel arrangements, including booking flights, accommodation, and preparing itineraries.

Requirements

• Significant experience as an Executive Assistant or in a similar high-level administrative role.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organisational skills, attention to detail, and the ability to multitask effectively.
• Excellent written and verbal communication skills, with strong interpersonal abilities.
• Demonstrated ability to handle sensitive information with absolute confidentiality.

Benefits

• Competitive salary and performance-related bonuses.
• Hybrid working model offering flexibility.
• Contributory pension scheme.
• Generous annual leave entitlement.
• Professional development opportunities and a supportive work environment in Edinburgh .