Administrative Support Specialist

About the Role

Our client is actively recruiting for a dedicated Administrative Support Specialist to become an integral part of their operations in Glasgow . This role is designed for a detail-oriented individual who can manage a wide array of administrative duties to ensure the smooth functioning of the office. You will be responsible for managing incoming communications, supporting departmental projects, and maintaining essential office systems. This position offers a stable role within a supportive team, providing valuable experience in comprehensive office administration within a key Scottish city.

Key Responsibilities

• Manage the reception area, greeting visitors and handling incoming calls and general inquiries.
• Process incoming and outgoing mail and deliveries, distributing them to the appropriate departments.
• Maintain office supplies inventory and place orders as needed, ensuring cost-efficiency.
• Organize and maintain company records, both physical and digital, ensuring easy retrieval.
• Provide support for meetings, including booking rooms, preparing materials, and taking minutes.
• Assist with general administrative tasks, including data entry, photocopying, and scanning.

Requirements

• Previous experience in an administrative or reception role.
• Proficiency in standard office software, including Microsoft Office Suite.
• Excellent organizational skills and a meticulous approach to tasks.
• Strong interpersonal and communication skills for interacting with clients and colleagues.
• Ability to manage time effectively and prioritize workload in a busy office environment.
• A proactive attitude and willingness to take on new responsibilities.

Benefits

• Competitive salary based on qualifications and experience.
• Opportunity to work in a central Glasgow location with a well-established company.
• Access to continuous professional development and training opportunities.
• Standard employee benefits, including holiday pay and pension scheme.
• A supportive and professional working environment fostering teamwork.