Administrator/ Driver

Job Title: Administrator

Location: Coventry

Hours: Full-time, Monday to Friday

Shift: 8am - 4pm

Pay Rate: £12.90 per hour.

Start Date: ASAP

Temporary for three months, but could lead to a fixed term contact thereafter, for the right candidate.

Must Have A Full Uk Clean Driving Licence

Job Purpose:

To receive and process files/documents recovered from solicitors.

You will also make collections from clients and attend solicitor's offices to collect boxes of documents which are returned to Coventry, therefore a Full UK driving license will be required.

Key Responsibilities

• Receive, assess and acknowledge incoming documentation and direct appropriately

• Log incoming post onto our in-house database and create physical files

• Link incoming documents to existing applications and update records

• Interrogate databases and spreadsheets to locate information regarding interventions, requests and files and documents.

• Determine ownership of files and documents and the authority needed for the release

• To sift files and redact documents prior to release.

• Handle incoming telephone calls and emails from clients and solicitors, provide updates on cases and explain actions needed and reasons why

• Taking responsibility for chasing information and keeping clients updated.

• Support the intervention process

• Drive a van

• Attend third party sites to collect/deliver files

• As directed assist with loading and unloading of incoming and outgoing boxes and files

• Ensure any mechanical handling equipment is operated safely and securely

• Maintain accurate records and logbooks as per Capita's instructions

• Sort files and maintain accurate filing systems in line with agreed processes

• Ensure all aspects of confidentiality are strictly observed

• Ability to comply with Health & Safety instructions and guidance

• Provide support as and when required to the Team Leader including any other tasks which will be in line with customer and business needs.

• Ensure all responsibilities to be carried out in line with local and company guidelines

Key Skills & Qualifications:

GCSE Maths and English

• Full UK Driving License - Willingness to Travel

• Good knowledge of MS office and a working knowledge of general IT systems

• Excellent communication skills both oral and written with the ability to communicate at all levels

• Excellent customer service skills - the ability to effectively communicate clearly with demanding customers

• Excellent attention to detail with the ability to work accurately under pressure and "right first time" approach

• Excellent organisational skills, ability to prioritise work and multi-task

• Ability to work to tight deadlines

• Ability to follow processes and procedures

• Ability to work with minimal supervision on routine matters but recognise when escalation or further guidance is needed

• Ability to work as part of a team

• Ability to work flexibly in a changing environment with a "can do" attitude with all tasks in line with customer and business requirements

• Experience of manual handling

• Ability to identify risks and apply health and safety procedures

• Flexibility with hours - may be required to work overtime

If you're excited by the thought of becoming part of our team, get in touch. We'd love to hear from you.

Rewards & Benefits:

• Attractive pay rates

• Full paid training

• Instant access to Blue Arrow training portal

• Auto enrolment in pension scheme

• 28 days paid holiday

All applications will be subject to pre-employment and referencing checks, inclusive of paid for DBS.

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people