Admissions Administrator

Corpus Christi College Cambridge

Job Description

Job Title: Admissions Administrator

Department: Admissions

Responsible to: Undergraduate Admissions Manager

Purpose of Job: To provide comprehensive administrative support for the Admissions Office and to support the work of the Tutorial Office

Duties and responsibilities:

• Contribute to the smooth running of the undergraduate and postgraduate admissions processes, including:
• As required, contacting applicants and offer holders via email
• Maintaining applicant and offer holder files, including receiving and checking documentation
• Administering and invigilating admissions assessments
• Assisting with scheduling of interviews, including checking timetables and interview invitations
• Downloading postgraduate applications from CamSIS and securely sharing them with the Admissions Tutor
• Maintaining and updating the College’s postgraduate application tracker and postgraduate admissions statistics
• Ensuring that postgraduate admissions decisions are recorded on CamSIS within a 10-day deadline for each application
• Answering enquiries from applicants about undergraduate and postgraduate admission procedures
• Downloading financial information from CamSIS; preparing and filing scholarship award letters
• Other tasks as required to support the overall work of the Admissions Office
• Organise all aspects of the administration of the Bridging Course, including:
• Communicating with Bridging Course offer holders
• Managing the Bridging Course registration process
• Planning, organisation and administration of practical elements of the Bridging Course, for example, room bookings, seating plans for dinners, payment systems for course teachers, liaison with College operational departments
• Operational support for teaching staff and external speakers during the course (September each year), including during evening events
• Assist the Praelector and the Tutorial Office with the matriculation and induction of new undergraduates and postgraduates.
• Assisting the Praelector with graduation events throughout the year
• Undertake day-to-day administrative support for the Admissions Office and Tutorial Office, as agreed by the Undergraduate Admissions Manager and Head of Tutorial.
• Assisting the Admissions Office with preparation for and delivery of Open Days and other outreach activities
• Undertaking other tasks as required to support the overall work of the Admissions Office and Tutorial Office, including occasional weekend/evening work (with time off in lieu to be arranged as appropriate)

5. Health and Safety

All staff must adopt a responsible and proactive attitude towards health and safety and to comply with any procedures as required by the College in order to ensure the health and safety of themselves, their colleagues and any other persons that may be affected by their actions. They must be prepared to undertake any training provided in relation to health and safety or which is identified as necessary in relation to their work.

6. College Staff Values

To uphold the College Staff Values : Excellence, Collaboration, Respect and Creativity.

7. Safeguarding

A commitment to safeguarding our students and staff and complying with the College’s policies related to this.

The above is not an exhaustive list and the post holder may be expected to undertake other related duties as required by the Deputy Admissions Tutor. The list of duties may be subject to revision at the end of the probationary period.

Person Specification

Education and Qualifications

• A-levels or equivalent
• BA Degree or equivalent

Knowledge and Experience

• Relevant experience in an administrative environment
• Knowledge of the structure and systems of UK higher education, secondary schools and colleges.
• Experience of financial administration
• Experience of work in a College Tutorial or Admissions Office
• Experience of UCAS admissions processes
• Awareness and understanding of the issues that affect recruitment, especially of under-represented groups, to Cambridge.

Skills

• Excellent command of written and verbal communication
• Excellent organisation and ability to manage their time effectively,to monitor and respect deadlines, and to prioritise
• Excellent accuracy and attention to detail
• Ability to work flexibly at times of high workload
• Ability to learn quickly

IT Skills

• Good level of IT skills; conversant with Microsoft Office Suite,particularly spreadsheets and online databases, and withconference software such as Zoom, Teams, etc.
• Proven ability to learn new IT systems quickly
• Good user of online databases and systems such as CamsIs,CamCORS, Qualtrics and Moodle

Personal Qualities

• Both a good team player, and self‑motivated, able to takeinitiative and to be a proactive problem‑solver
• Reliable and committed to take ownership of Admissions and Administrative functions
• Ability to treat confidential information sensitively and sensibly
• Energetic, enthusiastic, and interested in working with young people
• Level-headed and well‑organised when under pressure, andexcellent at prioritising their tasks
• Patient and discreet, friendly and polite

Special Requirements

Some weekend, Bank Holiday and evening working will berequired during certain periods, for which time off in lieu isgiven.

Issued by Department Head

James Davies-Warner

10/10/2025

Accepted and Understood by Postholder

.Name

….Signature

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This job description will be reviewed periodically when additions and amendments may be made.

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