Open role
Assistant PA
- Aggregated by CV-Library
- GU1, Guildford, Surrey
- Permanent
- Full Time
- £28,000 - £30,000 Per Annum
Job Description
We are seeking a motivated and organised Business graduate to join our team as an Assistant to PA. This is an excellent opportunity for someone looking to start their career in business support, administration, and office operations within a professional corporate environment.
Working closely with the Personal Assistant and wider Management Team, you will gain exposure to a broad range of business activities, helping to coordinate meetings, support office operations, organise events, and provide administrative assistance across the business. The role offers excellent development opportunities for a graduate looking to build a career in business administration, operations, executive support, or office management.
Company Benefits:
* Annual bonus scheme of up to 12.5%
* Contributory salary exchange pension scheme
* Life insurance
* Private medical insurance (voluntary scheme)
* 25 days annual leave plus bank holidays
* Extensive health and wellbeing programme
* Hybrid and flexible working options considered
* Ongoing training and professional development opportunities
Key Responsibilities:
Executive and Administrative Support
* Assist with diary management and scheduling meetings for the Management Team.
* Coordinate internal and external meetings, including room bookings and meeting logistics, support travel arrangements, including flights, accommodation, transport, and itinerary preparation.
* Assist with conference calls, virtual meetings, and meeting room preparation, prepare documents, presentations, reports, and meeting materials as required.
* Provide general administrative support to the Personal Assistant and Management Team.
Office Coordination
* Help maintain the smooth day-to-day running of the office, monitor and order office supplies when required.
* Coordinate with external suppliers and service providers, including cleaning and maintenance contractors.
* Manage incoming and outgoing post and courier deliveries, ensure meeting rooms and communal areas are prepared and maintained to a professional standard.
Events and Projects
* Support the planning and delivery of company events, team activities, and employee engagement initiatives.
* Assist with coordinating visits from senior leaders and guests, help organise internal meetings, workshops, and business presentations.
Financial and Operational Administration
* Raise purchase orders and assist with invoice processing, support expense claim administration and record keeping, maintain administrative records and company calendars.
* Assist with various operational and business projects as required.
Experience and Skills Requirements
We are looking for a positive and enthusiastic graduate who is keen to learn and develop within a business support role.
Essential Requirements
* Degree in Business, Management, Administration, or a related subject.
* Strong organisational and time management skills, excellent written and verbal communication skills, high attention to detail and accuracy.
* Strong interpersonal skills and a professional approach, ability to manage multiple tasks and prioritise workload effectively.
* Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, positive attitude with a willingness to learn and take initiative.
Desirable Requirements
* Previous internship, placement year, part-time work, or administrative experience.
* Experience coordinating events, projects, or university activities.
* Knowledge of office health and safety procedures.
What You'll Gain
This role provides an excellent foundation for a graduate looking to build a career in:
* Executive and Personal Assistant support
* Office Management and Business Operations
* Project Coordination and Operations Management
* Administration and Business Support
You will receive hands-on experience working alongside experienced professionals while developing valuable organisational, communication, and business management skills.
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted
Working closely with the Personal Assistant and wider Management Team, you will gain exposure to a broad range of business activities, helping to coordinate meetings, support office operations, organise events, and provide administrative assistance across the business. The role offers excellent development opportunities for a graduate looking to build a career in business administration, operations, executive support, or office management.
Company Benefits:
* Annual bonus scheme of up to 12.5%
* Contributory salary exchange pension scheme
* Life insurance
* Private medical insurance (voluntary scheme)
* 25 days annual leave plus bank holidays
* Extensive health and wellbeing programme
* Hybrid and flexible working options considered
* Ongoing training and professional development opportunities
Key Responsibilities:
Executive and Administrative Support
* Assist with diary management and scheduling meetings for the Management Team.
* Coordinate internal and external meetings, including room bookings and meeting logistics, support travel arrangements, including flights, accommodation, transport, and itinerary preparation.
* Assist with conference calls, virtual meetings, and meeting room preparation, prepare documents, presentations, reports, and meeting materials as required.
* Provide general administrative support to the Personal Assistant and Management Team.
Office Coordination
* Help maintain the smooth day-to-day running of the office, monitor and order office supplies when required.
* Coordinate with external suppliers and service providers, including cleaning and maintenance contractors.
* Manage incoming and outgoing post and courier deliveries, ensure meeting rooms and communal areas are prepared and maintained to a professional standard.
Events and Projects
* Support the planning and delivery of company events, team activities, and employee engagement initiatives.
* Assist with coordinating visits from senior leaders and guests, help organise internal meetings, workshops, and business presentations.
Financial and Operational Administration
* Raise purchase orders and assist with invoice processing, support expense claim administration and record keeping, maintain administrative records and company calendars.
* Assist with various operational and business projects as required.
Experience and Skills Requirements
We are looking for a positive and enthusiastic graduate who is keen to learn and develop within a business support role.
Essential Requirements
* Degree in Business, Management, Administration, or a related subject.
* Strong organisational and time management skills, excellent written and verbal communication skills, high attention to detail and accuracy.
* Strong interpersonal skills and a professional approach, ability to manage multiple tasks and prioritise workload effectively.
* Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, positive attitude with a willingness to learn and take initiative.
Desirable Requirements
* Previous internship, placement year, part-time work, or administrative experience.
* Experience coordinating events, projects, or university activities.
* Knowledge of office health and safety procedures.
What You'll Gain
This role provides an excellent foundation for a graduate looking to build a career in:
* Executive and Personal Assistant support
* Office Management and Business Operations
* Project Coordination and Operations Management
* Administration and Business Support
You will receive hands-on experience working alongside experienced professionals while developing valuable organisational, communication, and business management skills.
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted