Band 3 Secretary - Derry/L'Derry

Your new company
Hays are delighted to be recruiting on behalf of a large and well-established public sector organisation that provides essential community-based services across Northern Ireland. With a strong focus on delivering high-quality support services, this organisation offers an excellent opportunity to join a professional and supportive administrative team where you can develop your skills and make a meaningful contribution to service delivery.

Your new role
As Personal Secretary, you will provide comprehensive administrative and secretarial support to a busy multidisciplinary team. You will be responsible for managing diaries, coordinating meetings, preparing documentation, maintaining filing systems, handling correspondence, and acting as a key point of contact for staff, service users and external stakeholders.Key responsibilities will include:

• Managing diaries, scheduling meetings and organising venues.
• Providing high-quality word processing support including letters, reports and meeting minutes.
• Supporting the preparation of presentations and departmental documentation.
• Maintaining accurate records, databases and statistical information.
• Handling telephone and email enquiries professionally and efficiently.
• Managing office administration processes, filing systems and stationery supplies.
• Supporting the wider team with general administrative duties as required

What you'll need to succeed
To be considered for this role, you will meet one of the following criteria:

• A minimum of 5 GCSEs (Grades A-C), including English Language and Maths (or equivalent), plus at least 1 year's administrative/clerical experience.
• OR an NVQ Level 2 in Business Administration (or equivalent) plus at least 1 year's administrative/clerical experience.
• OR a minimum of 3 years' administrative/clerical experience.

You will also demonstrate:

• Experience using Microsoft Office applications including Outlook, Word, Excel and PowerPoint.
• Excellent organisational and time management skills.
• The ability to prioritise workloads and work independently.
• Strong verbal and written communication skills.
• Experience arranging meetings, maintaining diaries and taking minutes.
• A professional approach with the ability to handle confidential information sensitively.
• Strong attention to detail and the ability to produce accurate documentation.
• Experience working with electronic patient information systems or similar databases.
• Experience using integrated healthcare or case management systems.

What you'll get in return

• £12.75 per hour
• Full-time hours.
• Temporary for 3 months initially
• Potential for role extension or future career progression opportunities.
• Derry/ L'Derry

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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