Bottling Administrator

Bottling Administrator - FTC until March 2027

Your Manager: Factory Manager

Team: Manufacturing, Bottling Operations

Location: Clyde Hall, Kilmalid, Dumbarton

Be part of something big

We are Pernod Ricard, a leading company in the global wines and spirits industry with over 19,000 employees globally. We own 16 of the world’s top 100 Spirits Brands and hold one of the most prestigious and comprehensive brand portfolios in the industry with 240 premium brands available in over 160 countries, including: Absolut vodka, Ballantine's, Chivas Regal, Royal Salute, and The Glenlivet Scotch whiskies, Jameson Irish whiskey, Martell cognac, Havana Club rum, Beefeater, Malfy and Monkey 47 gins, Malibu liqueur, Mumm and Perrier-Jouët champagnes as well Jacob's Creek, Brancott Estate and Campo Viejo wines.

Here in the UK

In the UK, Pernod Ricard is made up of 4 businesses: Chivas Brothers, the largest brand company in the Group, responsible for the production and management of our award-winning Scotch whisky portfolio; Pernod Ricard UK, which markets , sells and distributes our products in the UK market; Pernod Ricard Global Travel Retail, the global and EMEA home of the group's duty free, air travel and cruises business; The Absolut Group, the brand owner of our global white spirits portfolio, whose Gin brand unit and Business Acceleration team sit in London.

We are an organisation of 2,000 employees in the UK, headquartered in London, in a brand-new office designed with sustainability, 'conviviality' and collaboration in mind. We also have offices in Scotland and various distilleries and production sites across the UK from Plymouth to London to Speyside.

Your new team

This position sits in our Chivas Brothers business. At Chivas Brothers, our 1,600-strong team across 27 sites is committed to upholding the heritage of Scotch and ensuring its sustainable future, as well as opening it up to new audiences across the globe.

The scope of Operations stretches from Procurement through conversion (distillation and maturation) and manufacturing (or bottling) to all the downstream Supply Chain activities until the final product is delivered. In addition, Operations play a very active role in Innovation, Talent Development and Operational Risk Management.

Our bottling halls are based at our Kilmalid Campus, bottling historic brands such as Glen Livet, Beefeater, Chivas and Ballantine's, the focus on quality is paramount. In addition to Quality Focus, we put Safety First above anything else whilst we deliver our customer's expectations and business targets in efficiency and cost. Finally, people are at the heart of what we do we are passionate about delivering our results with our teams on the journey. Our ambition is to be the Best in Pernod Ricard, and we need the best people to support us on our journey to World Class.

Your unique contribution

The Bottling Administrator supports the Manufacturing team by delivery of key administrative duties and use of business systems to provide accurate and timely information to support Key Performance Indicators (KPIs), decision making and reporting. Additionally, the Bottling Administrator will proactively resource the department to demand requirement on a daily, weekly, monthly basis in line with Factory Manager, Bottling Team Leaders, and Production Planner.

You will have seven main areas of responsibility:

• Health & Safety - to be key point of contact for support of Personal Protective Equipment (PPE) vending and the annual allocation of PPE workwear in Bottling and to be responsible for QSHE records on our systems
• Compliance & Procedures - to be responsible for the upkeep of all Bottling procedures and operator development on our systems and ensure full compliance with company policies and procedures when ordering or purchasing any goods or services.
• Purchasing and Cost Management - Creation and management of purchase orders related to factory expenses with routine reporting vs budgets. Onboarding of new suppliers when required.
• Cost Management - Working collaboratively with finance to structure and maintain Factory level cost pool budgeting and reporting.
• Systems & Reporting - to champion business systems and support team members with training when required. You will also support teams with accurate and timely information or reports as required. Provision of labour hours used and productivity reports against budgeted labour targets.
• People Administration - to be the lead user for our people systems to ensure timely and accurate recording of all team member headcount, holiday, absence and provide the team and third-party providers with weekly and monthly temporary labour requirements.
• Labour Resourcing - to review requirements of labour to meet daily and weekly production plan against full time employees (absence/holidays/training) and ensure temporary labour arranged to meet the plan. Use of labour planning systems/ trackers and engagement with BTLs and daily labour boards.

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