Business Administrator

Role Overview

The Business Administrator will play a key role in supporting the smooth and efficient running of the organisation s operational and financial processes. This role combines financial administration, data management, ISO compliance coordination, procurement support, credit control, and general administrative duties.

The successful candidate will be highly organised, detail-oriented, and capable of managing multiple responsibilities while maintaining accuracy and efficiency.

Key Responsibilities

Financial Administration, Bookkeeping & Credit Control

• Assist with day-to-day financial administration tasks
• Process invoices, purchase orders, and expenses
• Maintain accurate financial records and assist with reconciliations
• Support budgeting and reporting processes when required
• Chase outstanding payments in a timely and professional manner
• Issue customer statements and respond to account queries
• Liaise with external accountants or finance providers as needed

Procurement & Supplies

• Manage procurement of office consumables and business supplies
• Monitor stock levels and ensure timely reordering of essential items
• Raise purchase orders and liaise with suppliers
• Ensure cost-effective purchasing and maintain supplier records

Data Entry & Records Management

• Accurately input, update, and maintain financial data across internal systems
• Ensure data integrity and compliance with company standards
• Generate reports and extract data to support business decisions

ISO Auditing & Coordination

• Support ISO compliance processes and documentation management
• Coordinate & carry out internal audits and assist in external audit preparation
• Maintain policies, procedures, and compliance records
• Track corrective actions and continuous improvements

General Business Administration

• Provide administrative support across the business
• Manage documentation, filing systems, and correspondence
• Support operational processes and internal coordination
• Assist with scheduling, meetings, and general office tasks

Skills & Experience

Essential

• Previous experience in an administrative or business support role
• Strong organisational and time management skills
• High attention to detail and accuracy
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Good numerical and data handling skills

Desirable

• Experience with bookkeeping, finance administration, or credit control
• Experience in procurement or supplier management
• Understanding of ISO standards or audit processes
• Experience using financial or CRM systems Particularly SAP Business One

Personal Attributes

• Reliable and proactive
• Ability to manage workloads independently
• Strong communication and interpersonal skills
• Confident in handling customer communications regarding payments
• Commercial awareness and cost-conscious mindset
• Flexible and adaptable approach
• Commitment to maintaining confidentiality and professionalism

What We Offer

• Flexible, part-time working arrangements (2-3 days per week)
• Varied and engaging role across multiple business functions
• Supportive and collaborative working environment
• Onsite parking
• Annual Bonus Scheme
• Full Training will be provided

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