Business Support Officer - Security/SHE (FTC 12 months)

Join our Support Function in this key role supporting the Security and Health & Safety teams at MBDA.

Salary : Circa £28,000, depending on experience + bonus and benefits.

Duration : 12 months fixed term contract.

Dynamic (hybrid) working : A blend of remote and office working, working 2-3 days a week onsite with a flexible approach due to workload classification.

Security Clearance : British Citizen or British/Dual National.

Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.

What we can offer you:

• Company bonus : Up to £2,500 (based on company performance and will vary year to year)
• Pension : maximum total (employer and employee) contribution of up to 14%
• Overtime : opportunity for paid overtime
• Flexi Leave : Up to 15 additional days
• Enhanced parental leave : offers up to 26 weeks for maternity, adoption and shared parental leave - enhancements are available for paternity leave, neonatal leave and fertility testing and treatments
• Facilities : Fantastic site facilities including subsidised meals, free car parking and much more...
• Healthcare Cash Plan : The Healthcare Cash Plan benefit provides the option to claim cash back on everyday healthcare expenses such as optical, dental, health and wellbeing and more

The opportunity

We have an exciting opportunity for a passionate individual to become a valued member of our dynamic team within the UK Support Function (UKSF). The UKSF pride ourselves on high levels of team spirit and provide an inclusive environment, where our teams can develop and grow within a supportive working culture.

As a Business Support Officer (BSO) you will provide administrative and operational support to the Security/SHE team as detailed below.

The Role - specific requirements

• Will be based in our Stevenage office, however, flexibility to travel to other sites may occasionally be required
• Provide pro-active, accurate and comprehensive PA support to our VP Group Security / Head of UK Security and their first reports including their teams and the UK SHE Manager
• Assisting new starters within the Security team
• Support shared email generic inboxes
• GIFTS & Hospitality support (utilisation of the tool)
• Donations & Sponsorship support
• Invoicing and PO support, managing this process and processing requisitions, keeping trackers up to date
• Comms & engagement activities (WeLink communities, Intranet updates, communications flow down)
• A high level of stakeholder engagement, various coordination and managing/building relationships within Security/SHE and across the business
• Proactive and progressive attention to detail
• Create and maintain MS Excel spreadsheets, PowerPoint presentations and MS Word documents accurately
• Provide administrative support and facilitate external visits and events
• Strong communication skills
• A professional demeanour in all situations and be able to withhold confidential information and exhibit high levels of integrity
• It is essential that you undertake the extensive duties with flexibility, initiative and enthusiasm and operate as an integral part of the team
• The role requires a high level of accountability, integrity, resilience and the ability to work within a team

Generic BSO administrative support (in brief)

• Extensive complex diary management
• Extensive complex travel arrangements, both international and domestic
• Process complex expenses
• Organise complex meetings, events, workshops and training days, participating when required and taking and managing actions
• Proficient in utilising MS Office applications and understanding and utilising MBDA tools and systems
• Participation in UK Support Function initiatives and personal development initiatives
• These tasks may be varied and ad-hoc in scope

What we're looking for from you:

• Experience in a similar PA/Business Admin Support role; managing complex diaries, organising meetings, events, travel arrangements and expenses
• Someone who can exhibit a high level of resilience, communication, organisation skills and attention to detail, which is key to success in this role
• Someone who is forward thinking, who looks to improve efficiencies in working practices and processes
• Ability to prioritise, be adaptable, accessible, multi-task and manage your own workload effectively
• Someone who is an enthusiastic team player
• Willingness to learn and extend the role above and beyond the job description
• To develop to become the knowledge point of contact within the team

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