Commercial Workshop Administrator

Over the last 60 years we have grown to become one of Northern Irelands largest independent Oil distributors operating with a large fleet of vehicles.

We are now recruiting an organised and proactive Commercial Workshop Administrator to join our team based in our Head Office, Greysteel. Reporting to the Operations Director, the Workshop Administrator will contribute to the efficient and compliant running of our fleet maintenance operation.

What you will be doing

• Booking in work and scheduling jobs for the workshop team
• Recording information on vehicle breakdowns and ensuring appropriate workshop actions
• Preparing and maintaining job sheets and maintenance schedules
• Liaising with the Operations Director in relation to the ordering of parts, equipment etc. as required.
• Maintaining accurate fleet maintenance and compliance records
• Liaising with suppliers to resolve order or delivery queries promptly
• Collating, inputting, and maintaining data for purchasing logs and audit purposes
• Liaising with the Finance Team to ensure all purchase documentation is accurate.
• Keeping all fleet management software up to date to ensure 100% asset specification and location accuracy
• General office administration and support to the Operations Director as required.

What we are looking for

• You must have previous administrative experience in HGV fleet maintenance or HGV workshop environment
• Excellent communication and customer service skills
• Excellent accuracy and attention to detail
• Strong clerical and organisational skills
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Full Driving Licence (Desirable)

Location : Head Office, Greysteel

Hours : 40 hours paid, 8am 5pm, Monday to Friday (One-hour lunch break unpaid)

Salary: £15.00 Per Hour

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