Despatch and Facilities Manager

The Royal Yachting Association, based in Hamble, near Southampton, is the national governing body for all forms of recreational, competitive and professional boating. It represents dinghy and yacht racing, motor and sail cruising, RIBs and sports boats, windsurfing, inland cruising, and personal watercraft.

Facilities and Despatch Manager

Salary Grade: 5

Hours: 35 hours per week, Monday to Friday

Location: Hamble (Hybrid)

Closing date: Midday 26th August 2026

(please note: this advert may close earlier if sufficient applications are received)

The RYA offers a range of benefits which include:

• 33 days holiday including public holidays
• Birthday Day Off
• 10% RYA contribution to a personal pension scheme,
• Free life insurance
• Discounts platform for retail, entertainment, holidays & gym membership
• Free charging point for electric vehicles at the office
• Social Events
• RYA Membership

Do you enjoy creating safe, efficient and well-managed workplaces where people can do their best work?

We're looking for an experienced Facilities and Despatch Manager to oversee our facilities and despatch operations, ensuring our buildings, services and logistics functions are safe, compliant and operating effectively across our sites.

Key Responsibilities

As Facilities and Despatch Manager, your responsibilities will include, but are not limited to:

• Maintain the fabric and grounds of RYA House, Compass House, and RYA Portland House, planning and implementing routine maintenance and overseeing cleanliness standards to ensure that all facilities are maintained to a high standard.
• Resolve equipment failures, carrying out repairs or replacements or liaising with external contractors as appropriate.
• Provide maintenance assistance and support for our premises and our tenants.
• Plan and implement internal office relocations, in consultation with departmental staff and outside suppliers.
• Negotiate and keep under review maintenance contracts with external suppliers, for example air conditioning, lift, firefighting equipment, alarm monitoring and cleaning.
  
• Review and maintain procedures for the security of RYA House, Units 26 & 27 Compass House, and RYA Portland House, providing the first point of contact and callout in the event of the Fire or Intruder alarms for these premises being activated out of hours.
• Ensure that working practices and other HASAWA issues in RYA House, Unit 27 Compass House, RYA Portland House and, in conjunction with the relevant staff members, other RYA locations, are maintained to recognised standards and meet relevant legal requirements. Requirements are met by implementing and reviewing areas of Health & Safety incorporating staff induction, building risk assessment, fire risk assessment and staff risk assessments.
• Manage the warehousing of sales inventory items and lead the team processing and despatching sales orders within two working days of receipt in Despatch.
• Provide overall management of all logistics in the despatching of any items by the RYA, to include maintaining of relationships with third parties and continually reviewing arrangements to balance the needs for efficiency, cost and quality

Essential Qualifications and Experience:

• At least 3 years’ experience within a purchasing, stock control, Health and Safety at Work, or Facilities Management environment.
• Excellent interpersonal and communication skills.
• Highly organised, with the ability to manage a varied workload effectively.

Closing date for applications: Midday 26th June 2026

We reserve the right to close this vacancy early.

The RYA as an equal opportunity and disability confident employer, celebrates and welcomes diversity in all its forms and believes that a diverse workforce boosts innovation, productivity, and creativity.

We are dedicated to promoting equity, diversity and inclusion and strive to be an inclusive and diverse workplace where everyone can be their authentic selves.

We would particularly encourage applications from ethnically diverse candidates who are currently underrepresented at the RYA.

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