Ecology Office Manager

Company Description

United Environmental Services Ltd (UES) is a leading independent ecological consultancy operating across the UK, specialising in large and complex projects. The company provides high-quality ecological and wnvironmental services to cloents across the public and private sector. UES ecologists are highly experienced in surveying, licensing, and mitigating for a wide range of protected species and habitats. They hold licences from Natural England, Natural Resources Wales, and Scottish Natural Heritage, and maintain professional memberships including ISO9001 & ISO14001 along with certifications from CIEEM and ISEP.

Role Description

The Ecology Office Manager is a full-time, on-site role based in Kingsley, responsible for overseeing the day-to-day operations of the ecology office. This role includes coordinating project schedules, supporting ecologists with survey logistics, managing documentation, and ensuring accurate data entry and report formatting. The Office Manager will handle client correspondence, assist with proposals and tender documentation, and maintain internal systems to track project progress and compliance. The role involves managing office resources, supporting financial processes such as invoicing and budget tracking, and helping to implement quality assurance procedures. The Ecology Office Manager will collaborate closely with the consultancy team to ensure efficient workflow, timely delivery of ecology services, and a well-organized office environment.

Qualifications

• Strong office administration and organisational skills, including scheduling, document management, and records maintenance.
• Experience with project coordination and support, ideally within ecological consulting or professional services.
• Proficiency in standard office software (e.g., word processing, spreadsheets, presentation tools) and comfort with databases or project management systems.
• Excellent written and verbal communication skills for client correspondence, internal communication, and supporting report preparation.
• Attention to detail and accuracy in data entry, formatting, proofreading, and tracking project deliverables.
• Ability to manage multiple tasks, prioritize workloads, and meet deadlines in a busy office environment.
• Understanding or interest in ecology, environmental management, or related disciplines; prior experience in an ecology or environmental consultancy is advantageous.
• Experience supporting basic financial processes such as invoicing, expense tracking, and budget monitoring is beneficial.
• Collaborative work style, with the ability to build positive working relationships across multidisciplinary teams.
• Relevant education or training in business administration, environmental management, or a related field is desirable but not essential with suitable experience.

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