Event Coordinator

About the Role

Our client is seeking a meticulous and energetic Event Coordinator to assist with planning and executing a variety of engaging events in the Southampton area. This role requires someone with exceptional organizational skills and a proactive approach to managing logistics, vendors, and client needs. You will be instrumental in ensuring that all events run smoothly, meet client expectations, and adhere to budget. This is an excellent opportunity for a highly organized individual looking to gain diverse experience in event management within the vibrant arts and entertainment sector, working remotely as much as possible.

Key Responsibilities

• Coordinate all aspects of event planning, including venue selection, vendor management, and budget tracking.
• Liaise with clients to understand their event requirements and ensure satisfaction.
• Develop event schedules, run sheets, and contingency plans.
• Oversee on-site event execution, ensuring smooth operations and resolving any issues that arise.
• Manage RSVPs, invitations, and attendee communications.
• Conduct post-event evaluations and gather feedback for future improvements.

Requirements

• Proven experience in event planning and coordination.
• Excellent organizational, time management, and multitasking abilities.
• Strong communication and interpersonal skills, with the ability to build rapport with clients and vendors.
• Proficiency in event management software and MS Office Suite.
• Ability to work independently and remotely, demonstrating initiative and problem-solving skills.
• Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.

Benefits

• Competitive hourly rate based on experience.
• Opportunity to work on diverse and exciting events.
• Flexible working arrangements, with potential for remote work.
• Gain valuable experience in event management within the arts sector.
• Supportive environment to develop your event coordination skills.