Event Planning Assistant

About the Role

Our client is looking for an organized and enthusiastic Event Planning Assistant to join their dynamic team in Cambridge . This role provides essential support to the senior event planners, assisting with the coordination and execution of a wide range of events, from corporate functions to academic gatherings. You will be involved in various aspects of event management, including logistics, vendor coordination, client communication, and on-site support. This is a valuable opportunity for an aspiring event professional to gain hands-on experience, develop key industry skills, and contribute to the success of memorable events in a prestigious setting.

Key Responsibilities

• Assist senior planners with the logistical planning and execution of events.
• Coordinate with vendors, venues, and suppliers to confirm arrangements and ensure timely delivery.
• Manage event-related documentation, including contracts, invoices, and guest lists.
• Provide on-site support during events, assisting with setup, guest registration, and troubleshooting.
• Conduct research for event venues, suppliers, and creative ideas as needed.
• Communicate with clients and stakeholders to provide updates and address inquiries.

Requirements

• Previous experience in an administrative or support role, preferably within the events or hospitality industry.
• Excellent organizational and time management skills, with a keen eye for detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and familiarity with event management software is a plus.
• Ability to work effectively as part of a team and independently when required.

Benefits

• Competitive starting salary and comprehensive benefits package.
• Extensive training and mentorship from experienced event professionals.
• Opportunities to work on diverse and high-profile events.
• Exposure to all facets of the event planning industry.
• A collaborative and supportive work environment within a historic city.