Open role
Executive Assistant to CEO
- Aggregated by CV-Library
- Aylesbury, Buckinghamshire
- Permanent
- Full Time
- £40,000 - £45,000 Per Annum
Job Description
About CTE
CTE Advanced Technologies Ltd is a specialist engineering and manufacturing business supporting high-performance automotive, motorsport and advanced engineering programmes.
For over 20 years, CTE has built a reputation for delivering precision fabricated and thermal management systems into environments where quality, responsiveness and technical capability are critical.
As the business continues its next phase of growth, we are seeking a highly organised and proactive Executive Assistant to support the CEO.
The Role
This role exists to increase the effectiveness of the CEO by reducing administrative and organisational load, improving prioritisation and creating structure around strategic activity.
This is not a traditional administration role.
The successful candidate will become a trusted support to the CEO, helping manage priorities, coordinate activity, create organisational structure and maintain momentum across key business initiatives.
The primary focus of the role is to free the CEO to focus on strategic leadership, business growth and supporting commercial activity.
Over time, the role may naturally evolve into broader business coordination responsibilities as the company continues to grow.
Key Benefits
Pension
Perkbox employee benefits platform
Employee assistance program including access to private GP appointments
Standard four day working week
Sick pay after qualifying period
Free parking
Key Responsibilities
Executive Support
Proactive diary and calendar management
Inbox and communication management
Prioritisation of meetings, tasks and commitments
Preparation of meeting agendas and supporting documentation
Coordinating travel, customer visits and external meetings
Drafting professional correspondence and internal communications
Managing reminders, deadlines and follow-up actions
Strategic & Organisational Support
Helping maintain focus on strategic priorities
Tracking actions and accountability from meetings
Supporting organisation of leadership activities and initiatives
Collating reports, KPI data and management information
Preparing presentations, reports and briefing packs
Supporting coordination of ongoing business improvement projects
Administrative Support
Document formatting and management
The use of Microsoft's software suite, CRM, AI, HR system, In house MRP system
Maintaining organised digital filing systems
General confidential administration support
Supporting office organisation where required
HR & Recruitment Administration
Managing the recruitment process
Coordinating interviews and onboarding activity
Maintaining employee and training records
Supporting HR administration and documentation
Assisting with holiday and absence tracking
Skills & Experience
Essential
* Previous Executive Assistant or PA experience to C-Suite
* Exceptional organisational and time management skills
* Strong written and verbal communication
* High attention to detail
* Ability to handle confidential information professionally
* Strong Microsoft Office / Microsoft 365 capability
* Self-motivated and highly proactive
* Calm under pressure and comfortable working in a fast-paced environment
* Experience preparing reports and presentations
* Strong coordination and project administration capability
Desirable
Experience within manufacturing, engineering or technical industries
Personal Attributes
We are looking for someone who:
Creates structure and organisation naturally
Takes ownership and follows through to completion
Is proactive rather than reactive
To anticipate the CEO's needs and proactivly support
Can confidently manage priorities in a fast paced environment
Is calm under pressure
Has the confidence to challenge and manage upwards where appropriate
Enjoys helping senior leaders operate more effectivelyIncluding any other tasks as required by the CEO and Directors
What Success Looks Like
Within the first 12 months, the successful candidate will:
Significantly reduce the administrative and organisational burden on the CEO
Improve prioritisation and time management around leadership activity
Create better structure, organisation and follow-through to completion
Help free up CEO capacity for strategic leadership and commercial growth
Become a trusted and highly valued support within the business
Why Join CTE?
This is an opportunity to become a key part of an ambitious and growing engineering business operating at the highest levels of automotive and advanced engineering.
The role offers the opportunity to work closely with the CEO and gain exposure to strategic business operations, leadership and commercial growth activity within a fast-moving manufacturing environment
CTE Advanced Technologies Ltd is a specialist engineering and manufacturing business supporting high-performance automotive, motorsport and advanced engineering programmes.
For over 20 years, CTE has built a reputation for delivering precision fabricated and thermal management systems into environments where quality, responsiveness and technical capability are critical.
As the business continues its next phase of growth, we are seeking a highly organised and proactive Executive Assistant to support the CEO.
The Role
This role exists to increase the effectiveness of the CEO by reducing administrative and organisational load, improving prioritisation and creating structure around strategic activity.
This is not a traditional administration role.
The successful candidate will become a trusted support to the CEO, helping manage priorities, coordinate activity, create organisational structure and maintain momentum across key business initiatives.
The primary focus of the role is to free the CEO to focus on strategic leadership, business growth and supporting commercial activity.
Over time, the role may naturally evolve into broader business coordination responsibilities as the company continues to grow.
Key Benefits
Pension
Perkbox employee benefits platform
Employee assistance program including access to private GP appointments
Standard four day working week
Sick pay after qualifying period
Free parking
Key Responsibilities
Executive Support
Proactive diary and calendar management
Inbox and communication management
Prioritisation of meetings, tasks and commitments
Preparation of meeting agendas and supporting documentation
Coordinating travel, customer visits and external meetings
Drafting professional correspondence and internal communications
Managing reminders, deadlines and follow-up actions
Strategic & Organisational Support
Helping maintain focus on strategic priorities
Tracking actions and accountability from meetings
Supporting organisation of leadership activities and initiatives
Collating reports, KPI data and management information
Preparing presentations, reports and briefing packs
Supporting coordination of ongoing business improvement projects
Administrative Support
Document formatting and management
The use of Microsoft's software suite, CRM, AI, HR system, In house MRP system
Maintaining organised digital filing systems
General confidential administration support
Supporting office organisation where required
HR & Recruitment Administration
Managing the recruitment process
Coordinating interviews and onboarding activity
Maintaining employee and training records
Supporting HR administration and documentation
Assisting with holiday and absence tracking
Skills & Experience
Essential
* Previous Executive Assistant or PA experience to C-Suite
* Exceptional organisational and time management skills
* Strong written and verbal communication
* High attention to detail
* Ability to handle confidential information professionally
* Strong Microsoft Office / Microsoft 365 capability
* Self-motivated and highly proactive
* Calm under pressure and comfortable working in a fast-paced environment
* Experience preparing reports and presentations
* Strong coordination and project administration capability
Desirable
Experience within manufacturing, engineering or technical industries
Personal Attributes
We are looking for someone who:
Creates structure and organisation naturally
Takes ownership and follows through to completion
Is proactive rather than reactive
To anticipate the CEO's needs and proactivly support
Can confidently manage priorities in a fast paced environment
Is calm under pressure
Has the confidence to challenge and manage upwards where appropriate
Enjoys helping senior leaders operate more effectivelyIncluding any other tasks as required by the CEO and Directors
What Success Looks Like
Within the first 12 months, the successful candidate will:
Significantly reduce the administrative and organisational burden on the CEO
Improve prioritisation and time management around leadership activity
Create better structure, organisation and follow-through to completion
Help free up CEO capacity for strategic leadership and commercial growth
Become a trusted and highly valued support within the business
Why Join CTE?
This is an opportunity to become a key part of an ambitious and growing engineering business operating at the highest levels of automotive and advanced engineering.
The role offers the opportunity to work closely with the CEO and gain exposure to strategic business operations, leadership and commercial growth activity within a fast-moving manufacturing environment