Facilities/Office Manager

At Amentum, we're not just solving problems; we're engineering the future. Our team is driven by an unyielding commitment to innovation, integrity, and collaboration, tackling some of the most significant challenges in science, security, and sustainability. If you're passionate about making a real impact and want to be part of a community that values ethical excellence, this is the place where your ambition can thrive.

Here, we believe that success comes from continuously pushing boundaries and working together to deliver on our promises. We embrace challenges with confidence and are dedicated to creating a secure and vibrant future for all.

We’ll inspire and empower you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow. We offer an exciting range of opportunities to develop your career within a supportive team who always strive to do the right thing for our people, clients and communities.

People are our greatest asset, and we offer a competitive package to retain and attract the best talent.

In addition to the benefits you’d expect, UK employees also receive free single medical cover and digital GP service, family-friendly benefits such as enhanced parental leave pay and free membership of employee assistance and parental programmes, plus reimbursement towards relevant professional development and memberships.

Work-life balance and flexibility is a key focus area for us. We’re happy to discuss hybrid, part-time and flexible working hours, patterns and locations to suit you and our business.

About The Opportunity

We are looking for a proactive, personable and highly organised individual to manage the day-to-day operation of our Manchester office. The role will be central to creating a professional, welcoming and well-run workplace for employees, clients and visitors, while supporting the wider needs of the Manchester team.

Working closely with local leadership and colleagues across the business, you will coordinate abroad range of office activities including facilities, Health & Safety, security, new starter onboarding, suppliers and general office administration. You will act as the main point of contact for office-related matters, taking ownership of issues and ensuring they are progressed through to resolution.

The role will also provide oversight of office expenditure and support budget management, while building strong relationships with Facilities colleagues across our UK network and wider global team.

Key Responsibilities

Office &Facilities Management

• Manage the day-to-day operation of the Manchester office, ensuring a professional, safe, welcoming and effective working environment.

• Act as the principal point of contact for all office and facilities-related matters, liaising with building management, landlords, suppliers, contractors and internal teams as required.

• Take ownership of facilities issues, ensuring maintenance, repairs and other matters are appropriately prioritised, progressed and followed through to satisfactory resolution.

• Oversee the overall cleanliness, appearance and functionality of the office and coordinate facilities services and contractors.

• Manage office supplies, equipment, stationery and kitchen consumables, maintaining appropriate stock levels and arranging orders as required.

• Coordinate meeting rooms, office space and facilities requirements, including supporting office moves, furniture changes and other workplace improvements where required.

• Maintain accurate and up-to-date facilities documentation, records and relevant office information.

Finance& Budget Management

• Manage and monitor the Manchester office facilities and overhead budget, maintaining appropriate oversight of expenditure against plan.

• Support annual budgeting and business planning activities relating to the office and provide timely information on expenditure, forecast requirements and significant variances.

• Process and manage facilities-related invoices, purchase requests and other charges, ensuring appropriate coding, approvals and timely payment.

• Liaise with suppliers and internal Finance teams to resolve invoice, payment and expenditure queries.

• Obtain quotations and support procurement activities for facilities services, equipment and office requirements in accordance with company processes.

Health, Safety & Security

• Support and maintain local Health, Safety and Environmental compliance requirements, including completion and recording of required office checks.

• Maintain the relevant H&S compliance systems and ensure supporting evidence, records and actions are kept up to date and appropriately closed out.

• Support office security arrangements, including visitor management, door access systems and ID/access cards.

• Ensure employees and visitors follow relevant office security, safety and visitor management requirements.

Reception& Office Support

• Ensure clients, visitors and employees receive a professional and welcoming experience when attending the Manchester office.

• Manage and deliver the local office induction process for new starters, including relevant facilities, Health & Safety and security information.

• Communicate relevant facilities and office information effectively to Manchester employees.

• Work closely with local business leadership and other internal functions to support the effective operation of the office.

• What you will need:

• Previous experience in office management, facilities, workplace services or a similar role is preferred.

• Strong organisational skills with the ability to manage multiple priorities and take ownership of issues through to completion.

• Good financial awareness and experience of managing or monitoring budgets, expenditure, invoices and suppliers.

• Strong verbal and written communication skills, with the confidence to work effectively with employees, senior stakeholders, suppliers and contractors.

• Proactive and self-motivated, with the initiative to identify issues and resolve them without requiring close supervision.

• Ability to respond positively and pragmatically to changing priorities and unexpected issues.

• Proficiency in Microsoft Office applications, including Word, Excel and Outlook