Open role
Finance Administrator
- Aggregated by CV-Library
- Humbie, East Lothian
- Permanent
- Full Time
- £28,000 - £31,000 Per Annum
Job Description
An exciting opportunity has arisen for a Finance/Admin Assistant to join a successful and growing manufacturing business in East Lothian. Reporting to the Group Financial Controller the role will support the day-to-day operation of the finance function with a particular focus on sales ledger, banking, financial admin and general ad hoc office support.
Key Responsibilities
Sales Ledger
* Maintain and update the sales ledger.
* Process sales invoices and credit notes accurately and within agreed timescales.
* Reconcile customer accounts and investigate discrepancies.
* Provide support to the credit control function.
* Respond to and resolve finance-related queries where required.
General Ledger & Financial Reporting
* Assist with the preparation of monthly and quarterly management information.
* Support the preparation of financial statements and management accounts.
* Assist the Finance Team with month-end processes and reconciliations.
* Identify and resolve discrepancies and variances.
Cashbook & Banking
* Complete regular bank reconciliations.
* Process credit card transactions and employee expenses.
* Maintain petty cash records and reconciliations.
Office Admin
* Answer telephone calls and respond to emails and welcome visitors.
* Manage calendars, book meeting rooms and coordinate appointments.
* Maintain accurate paper and electronic records.
* Update databases and prepare basic reports.
About You
* Previous experience in an accounts or finance admin role.
* Confident using Microsoft Office, particularly Excel, Word and Outlook.
* Experience using Sage or a similar accounting system.
* Experience working with ERP systems would be advantageous.
* Comfortable working to deadlines and managing multiple priorities.
* Ability to work confidently with financial information and identify discrepancies.
Key Working Relationships
* Financial Controller & Finance Team – supporting financial reporting, controls and day-to-day finance processes.
* Operational Teams – supporting accurate financial information, cost tracking and operational reporting.
* Logistics & Dispatch Teams – assisting with the reconciliation of invoicing, dispatch and delivery information
Key Responsibilities
Sales Ledger
* Maintain and update the sales ledger.
* Process sales invoices and credit notes accurately and within agreed timescales.
* Reconcile customer accounts and investigate discrepancies.
* Provide support to the credit control function.
* Respond to and resolve finance-related queries where required.
General Ledger & Financial Reporting
* Assist with the preparation of monthly and quarterly management information.
* Support the preparation of financial statements and management accounts.
* Assist the Finance Team with month-end processes and reconciliations.
* Identify and resolve discrepancies and variances.
Cashbook & Banking
* Complete regular bank reconciliations.
* Process credit card transactions and employee expenses.
* Maintain petty cash records and reconciliations.
Office Admin
* Answer telephone calls and respond to emails and welcome visitors.
* Manage calendars, book meeting rooms and coordinate appointments.
* Maintain accurate paper and electronic records.
* Update databases and prepare basic reports.
About You
* Previous experience in an accounts or finance admin role.
* Confident using Microsoft Office, particularly Excel, Word and Outlook.
* Experience using Sage or a similar accounting system.
* Experience working with ERP systems would be advantageous.
* Comfortable working to deadlines and managing multiple priorities.
* Ability to work confidently with financial information and identify discrepancies.
Key Working Relationships
* Financial Controller & Finance Team – supporting financial reporting, controls and day-to-day finance processes.
* Operational Teams – supporting accurate financial information, cost tracking and operational reporting.
* Logistics & Dispatch Teams – assisting with the reconciliation of invoicing, dispatch and delivery information