Finance Assistant (Purchase Ledger)
- york and north yorkshire, england, United Kingdom
- Contract·On-site
- Part time
Job Description
York Museums Trust
Job description
Job title: Finance Assistant (Purchase Ledger)
Department: Strategy, Finance andCorporate Services/ Finance Contract: Part-Time
Reporting To: Financial Controller Hours per week: 22.2
1. Job purpose
To maintain the purchase ledger and the administration of our finance systems and processes, as well as providing general accounting support to the finance team and YMT colleagues.
2. Dimensions
Process 100-200 invoices weekly
Process BACS payments for 100-200 invoices weekly
Post 50-100 bank transactions weekly
3. Principal accountabilities
Undertake Purchase Ledger activities; processing invoices onto the Finance system, and weekly BACS runs to enable the organisation to pay suppliers in a timely manner
- Resolving any invoice queries and disputes with suppliers
Checking credit card transaction entered onto the Finance system to verify coding and eligibility of the expenditure
Entering bank transactions and receipts onto the Finance system in a timely manner to ensure the monthly Management Accounts are accurate
Provide cover for the Sales Ledger during periods of sickness and holidays for continuity of that role
Maintenance and upkeep of the Finance systems to ensure all information is accurate and up to date
Create and maintain reports for Wider Management to provide Management Information
Other duties
- Provide general finance administrative support to other departments throughout the Trust
Undertake such duties of a similar nature which fall within the job purpose and are consistence with the grading of the post
4. Key performance measures
- All bank transactions are posted by the 2nd working day of the following month
- All invoices are entered onto the Finance system within 5 working days of them being received
- All users, codes and accounts are up to date on the Finance systems
All suppliers are paid within their payment terms
5. Knowledge, skills, experience and behaviours
Knowledge
Good working knowledge of Microsoft Office, in particular Excel
Knowledge of Purchase or Sales ledger
Finance systems
Skills
Excellent Communication
Excellent Customer Care
Excellent organisational skills and attention to detail
Ability to use initiative and effectively problem solve
Prioritisation in a fast-moving environment
Experience
Working in an office environment
Working with Finance system or general data inputting
Training staff on processes and procedures
- Production of reports
Behaviours
Commitment to and advocacy of equality, diversity, inclusion and anti-racism and understanding how these apply to the role
Willingness to be a team player
- Flexible attitude towards performing tasks and providing cover for colleagues
Discretion in working with confidential information
6. Key relationships
Finance Team
Suppliers
Customers
YMT staff