Finance Assistant

Location: W1U 3BN

Category: Financial

Salary: The salary for this post is between £30,800 to £31,400 per annum dependent on skills and experience.

Contract type: Contract Permanent

Hours: Full time

Telephone:

Finance Assistant

Accounts Payable

• Maintain the purchase ledger for the Wallace Collection (Charity) and Hertford House Marketing Limited (Trading Company) by processing invoices and liaising with Heads of Department to ensure accurate coding.
• Process expense claims promptly and accurately, ensuring all required authorisations and approvals are obtained in compliance with policies.
• Resolve supplier disputes promptly and escalation when necessary.
• Prepare payment runs for approval in a timely and accurate manner.
• Manage the accounts payable inbox and escalation queries as needed.

Accounts Receivable

• Raise customer invoices for the commercial business (Hertford House Marketing Limited) and ensure timely payment.

Financial Accounting

• Assist with performing monthly bank reconciliations.
• Reconcile the monthly invoicing from our Restaurant supplier (Sodexo).
• Assist with monthly balance sheet reconciliations for stock, debtors (trade debtors, other debtors, and prepayments) and creditors (including trade creditors, deferred income and accruals).
• Process daily shop takings and work with the Retail Assistant and Administrator to identify and investigate discrepancies.
• Prepare weekly cash floats for shop tills according to operational requirements. (Currently not required as the shop is card only).
• Assist with monthly counting and banking of Wallace Collection donation boxes.
• Review and process monthly corporate credit card statements, ensuring accurate upload of all expenditures into SAGE.
• Support audit preparation by collating and organising data for audit files, as directed by the Finance Manager.

This job description cannot be considered to be exhaustive and other duties will be determined by circumstances as and when required.

National Museum Directors' Council, National Museums Liverpool, World Museum, WilliamBrown Street, Liverpool, L3 8EN

#J-18808-Ljbffr