General Counsel & Risk Team Administrator

Role

Practice Group / Department: General Counsel, Executive Support. The role provides administrative support to the General Counsel & Risk function, handling routine administrative tasks and ad-hoc projects. The individual will support two Executive Assistants of the function.

Responsibilities

• Administrative support for routine requests from the team.
• Assist with managing requests submitted through ServiceNow.
• Organise meetings, including those involving different time zones.
• Set up mailboxes and maintain team distribution lists.
• Maintain the database of documents on iManage.
• Assist with travel costings and arrange travel as required.
• Coordinate printing jobs and liaise with the London printing team.
• Support document-related tasks such as PDF formatting, amending and redaction, document comparing for file reviews and investigations.
• Create team agendas for team meetings.
• Assist in preparing PowerPoint presentations for team meetings, trainings, or other presentations.
• Process invoices and expenses.

Person Specification

• Strong communication, organisational and administrative skills.
• Time management and prioritisation skills.
• Attention to detail; proofreads all work for spelling, grammar and consistency.
• Proactive approach and ability to work independently.
• Willingness to learn and develop skills; positive attitude and interest in the work.
• Maintain confidentiality, discretion and personal sensitivity in all aspects of the role.

Key Skills and Experience

• Intermediate user of Microsoft Word, Microsoft Outlook and Microsoft PowerPoint; willing to undertake training to improve relevant skills.
• Administrative experience in a busy environment is essential.
• Good level of numeracy and good English language and grammar skills.

Diversity, Equity and Inclusion

We strive to create a diverse and inclusive environment where everyone can belong and realize their full potential. Our flexible work model allows a mix of office and remote work, with family-friendly and inclusive employment policies. We encourage applications from individuals who can complement our teams and support an inclusive recruitment process. If tailored adjustments or accommodations are required, please let us know.

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