HR Operations Administrator

# HR Operations AdministratorApply nowHRFull timeUnited Kingdom – IpswichJR192Posted 1 week ago**Location:** Ipswich (Hybrid)**Reporting Line:** Head of HR Operations**The Role**To provide efficient and accurate HR administrative support across the employee lifecycle, ensuring high-quality service delivery to employees and managers. The role supports HR operations, maintains data integrity in HR systems, and contributes to process improvements for our expanding Global workforce**Key Responsibilities*** Worker Lifecycle Administration + Manage HR administration across the full employee lifecycle: - Onboarding (contracts, offer letters, right-to-work checks, pre-employment screening) - Changes (promotions, salary reviews, transfers) - Offboarding (leavers, exit documentation) + Ensure all employee records are accurate and up to date in HR systems + Produce employment-related documentation in line with company policies + Coordinate the onboarding process for contingent workers, contractors and third-party suppliers + Act as a key point of contact for candidates and hiring managers to facilitate a smooth onboarding experience + Liaise with internal teams (e.g. IT, Facilities, Security) and external providers to ensure timely system access, equipment allocation and building access for new joiners + Monitor onboarding progress and follow up on outstanding actions to ensure all pre-start requirements are met + Coordinate and deliver HR induction sessions for new joiners, ensuring a positive and informative first-day experience + Prepare and update induction materials to reflect current policies, benefits and organisational updates* HR Systems & Data Management + Maintain and update the HRIS (Workday) with a high level of accuracy + Run regular audits to ensure data integrity and compliance + Generate standard HR reports (headcount, attrition, absence, etc.) + Support system testing, updates, and improvements* Payroll & Benefits Support + Provide administrative support for payroll processes: - Prepare and validate monthly payroll inputs - Liaise with payroll team/providers to resolve discrepancies + Support benefits administration (e.g. pensions, healthcare, life assurance) + Respond to employee queries related to pay and benefits* Employee & Manager Support + Act as a key point of contact for day-to-day HR queries + Provide guidance on HR policies, processes, and procedures + Escalate complex employee relations issues to HR Business Partners* Compliance & Governance + Ensure HR processes comply with UK employment law and internal policies + Maintain employee files and documentation in line with GDPR requirements + Support audits and compliance checks* Process Improvement & Projects + Identify opportunities to improve HR processes and efficiency + Support HR projects (e.g. system implementation, policy updates, employee engagement initiatives) + Contribute to standardising of global HR processes**About You*** Strong understanding of HR processes and the employee lifecycle* Experience working with Workday HRIS (desired)* High attention to detail and strong organisational skills* Ability to manage multiple priorities and meet deadlines* Strong communication and stakeholder management skills* Good Excel and data handling skills* Experience supporting payroll or benefits processes* Understanding of UK employment law basics* CIPD Level 3 or working towards Level 5 #J-18808-Ljbffr