Human Resources Officer

H W Martin Holdings Ltd Job title: Human Resources Officer Location: Blackwell, Derbyshire (J28, M1) – This role is full time office based. Hours: Monday to Friday 09:00hrs – 17:30hrs Salary: Competitive and based on experience. Additional benefits: 25 Days Holiday + Bank Holidays, Car Allowance, Discretionary bonus, Company Pension, Free parking, Employee Assistance Programme, Life Assurance. Contract Type: Permanent The Martin Group of Companies: The Martin Group of Companies (est. 1976) provide specialist services to the construction and waste recycling industries. We have a dedicated, trained and certificated workforce of over 1,600 delivering works and support services from design, through to build and onward maintenance. With a turnover of more than £300m and a fleet of over 500 vehicles, we are a major contributor in our fields of expertise with over 40 years experience of successfully delivering to our client’s needs. The Opportunity: The HR Officer will provide a professional, proactive and efficient HR support service across the Group, with particular responsibility for recruitment coordination, onboarding, employee relations administration, Occupational Health coordination, GDPR administration, probation management and HR compliance activities. Recruitment & Talent Attraction Coordinate recruitment activity across all Group businesses. Prepare and place vacancy advertisements. Manage candidate applications and recruitment responses. Arrange interviews and assessment activities. Liaise with hiring managers throughout recruitment campaigns. Coordinate recruitment agencies where required. Support apprenticeship, trainee and early careers initiatives. Assist with school, college and careers engagement activities. Support workforce planning and talent attraction projects. Maintain recruitment records and management information Employment Contracts and Onboarding Prepare and issue employment contracts. Prepare and issue onboarding documentation and recruitment packs. Manage DocuSign contract administration. Coordinate pre-employment checks. Monitor completion of onboarding documentation. Liaise with managers regarding outstanding paperwork. Support induction and onboarding processes. Coordinate onboarding activities for salaried and hourly paid employees. Work closely with payroll to ensure all starter documentation is received and processed correctly. Employee Relations Administration Provide HR support to managers on routine employee relations matters. Assist and support managers with attendance, conduct, probationary and performance-related issues. Conduct fact-finding activities and gather information relating to employee concerns and workplace matters as directed. Prepare disciplinary, grievance, capability and appeal invitations. Compile hearing packs, investigation documentation and supporting evidence. Prepare outcome letters and correspondence. Support investigations through administration, document management and witness coordination. Coordinate meeting arrangements and documentation. Assist with notetaking where required. Escalate complex or high-risk employee relations matters to HR Management where appropriate. Ensure appropriate document retention, confidentiality and procedural compliance. Occupational Health and Absence Management Coordinate Occupational Health referrals. Track Occupational Health reports and recommendations. Monitor long-term absence reviews. Support return-to-work processes. Assist with capability and attendance management administration. Maintain absence and Occupational Health records. Support welfare and wellbeing initiatives. Probation Management Coordinate the Group’s probation review process. Monitor completion of probation reviews at months 1, 3 and 5. Issue reminders to managers regarding review deadlines. Maintain probation documentation. Escalate concerns where reviews are not completed. Support managers with probation administration requirements. Assist in ensuring compliance with the Group’s probation framework. Monitor completion of probation reviews and escalate overdue reviews to HR management. GDPR and Subject Access RequestsSupport Subject Access Request administration. Coordinate information gathering exercises. Maintain GDPR records and documentation. Liaise with the Group’s external Data Protection Officer when required Assist with data protection compliance activities. Support responses to information requests and investigations. HR Administration and Compliance Maintain employee records and HR systems. Ensure HR documentation remains accurate and up to date. Support policy implementation and compliance activities. Assist with Employment Rights Act 2025 implementation projects. Support training administration and workshop coordination. Assist with HR reporting and management information. Support internal and external audits. Assist with right-to-work compliance activities. General Build positive working relationships with managers and employees across the Group. Provide a professional and responsive HR service. Support continuous improvement initiatives. Promote the Group’s values and behaviours. Undertake any other reasonable duties consistent with the role.

Education

Essential: Full UK Driving Licence. (Occasional travel required) GCSE (or equivalent) in English and Mathematics.

Desirable

CIPD Level 3 or Level 5 qualification. Degree or equivalent qualification in Human Resources, Business or related discipline.

Experience

Essential: Experience working within an HR environment. Experience of recruitment administration. Experience of onboarding and employee documentation. Experience maintaining confidential records. Experience using Microsoft Office applications.

Desirable

Experience supporting employee relations processes. Experience coordinating Occupational Health referrals. Experience supporting GDPR or Subject Access Requests. Experience using HR information systems. Experience working within a multi-site organisation.

Skills

Strong organisational skills and attention to detail. Ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Strong administrative capability. Ability to maintain confidentiality. Professional and approachable manner. Ability to build effective working relationships. Strong problem-solving skills. Good IT skills including Microsoft Word, Excel, Outlook and Teams. Ability to work independently and as part of a team. Commitment to continuous improvement. Next Steps: If you are looking for a new challenge and feel you have the skills, education and enthusiasm required to undertake this vital role, please submit your application to us for consideration. We are an equal opportunities employer and welcome applications from any suitably qualified persons. Please refer to our Candidate Privacy Notice to see how we manage your data, which can be found on our website