Interim Contract Coordinator

We are looking for an organised and detail-focused Contract Coordinator to join our team. This role will support the set-up, administration and billing of customer contracts, ensuring information is accurate, processes are followed and internal teams have the information they need to deliver a great service.

You will be confident using systems, working with data and managing a range of administrative tasks. This is an excellent opportunity for someone looking to develop their experience within contract administration, commercial support or operations.

What you'll be doing

• Set up new customer contracts accurately and promptly on internal systems, ensuring all customer, service, pricing and billing information is complete.
• Maintain contract records, including customer details, service requirements, pricing, supplier information and contractual changes.
• Support the preparation and processing of customer billing, ensuring invoices are raised accurately and within agreed timescales.
• Assist with month-end activities by checking contract and billing information, reviewing outstanding actions, resolving data issues and supporting reporting requirements.
• Provide day-to-day supplier administration, including setting up and maintaining supplier records, processing relevant documentation and responding to routine supplier queries.
• Use internal systems and Excel spreadsheets to input, check, reconcile and maintain contract, supplier and billing data.
• Investigate straightforward system, data and billing queries, resolving issues where possible and escalating more complex matters to the appropriate colleague.
• Work closely with Finance, Commercial, Customer Service and operational teams to make sure contract data is accurate, complete and available when needed.
• Support contract changes, renewals and new service requests by ensuring records, pricing and associated information are updated correctly.
• Help improve administrative processes by identifying missing information, duplicated activity, recurring errors or opportunities to make processes more efficient.Maintain accurate, well-organised records and documentation in line with internal procedures, audit requirements and agreed deadlines.

About you

• Previous experience in an administration, finance administration, sales support, customer service or contract support.
• Strong IT and data skills, including confidence using Microsoft Excel, Outlook and Word.
• Comfortable learning and using business systems. Experience of a CRM, ERP, finance or contract-management system would be beneficial.
• Good numerical ability and an understanding of the importance of accurate pricing, billing and financial information.
• Excellent attention to detail and a structured, methodical approach to work.
• Strong organisational skills, with the ability to manage several routine tasks and meet recurring deadlines, including month-end.
• Clear written and verbal communication skills, with the confidence to work with colleagues, suppliers and internal stakeholders.
• A positive, flexible and team-oriented approach, with a willingness to support process improvements.

#J-18808-Ljbffr