Legal Personal Assistant

Personal Assistant (Private Client)

• Location:  Leatherhead
• Job Type:  Full-time
• Salary: £30-£32,000

Join a leading law firm in the Southeast known for its strong history and commitment to client service. We are looking for a Personal Assistant to support our Private Client team, ensuring optimal efficiency and contributing to our tradition of excellence.

Day-to-Day of the Role:

• Provide direct support to a team of four Private Client solicitors/fee earners, alongside two other part-time secretaries.
• Prepare correspondence and documents through audio-typing and word processing.
• Manage daily filing and the maintenance of client files in accordance with office procedures.
• Prepare mail and enclosures for dispatch and handle all copying needs.
• Schedule appointments, arrange meetings, and maintain up-to-date diaries for fee earners.
• Set up and clear conference rooms for meetings and provide refreshments as needed.
• Offer support to other secretaries and provide guidance to junior and temporary secretaries.
• Engage with clients both in person and over the phone in a professional and friendly manner.
• Maintain confidentiality of all firm and client documentation and information.
• Operate the firm’s case management system and undertake online form filling requirements.
• Continuously seek to improve the efficiency of the department and undertake additional duties as required.

Required Skills & Qualifications:

• Substantial previous legal secretarial experience, including at least 2 years in Private Client work.
• Advanced IT skills in relevant packages and fast touch typing skills.
• High levels of accuracy and professionalism in communication.
• Proactive approach to work, able to progress client matters without supervision.
• Ability to work to deadlines, cope under pressure, and effectively prioritise workloads.
• Excellent interpersonal and communication skills, sensitive to the needs of clients during distressing times.
• Demonstrates commitment to the firm and a genuine interest in legal work.

Benefits:

• Competitive salary with annual reviews and bonus schemes.
• 5% employer pension contribution and Death in Service benefit of 4x salary.
• Private medical cover, Life Assurance, and Company sick pay.
• Cycle to Work scheme, Employee Assistance Programme, and Health and Wellbeing initiatives.
• 25 days holiday plus Bank Holidays, with enhanced maternity/paternity leave and other leave benefits.
• Flexible/hybrid working options, sabbaticals, and study leave.
• Comprehensive opportunities for personal and professional development including a Trainee Solicitor Programme and extensive CPD programme.

To apply for this Personal Assistant position, please submit your CV and cover letter detailing your relevant experience and why you are interested in joining to Mark Watts at Reed, your Local Legal Recruitment Manager.