Meeting Minutes Administrator

Minute Taker / Business Support Officer
Children & Young People Services
Location: Plymouth, PL1
Hybrid Working: 75% remote working with a minimum of just 2 office days per month
Hours: 37 hours per week
Pay Rate: 13.90 per hour
Proposed Start Date: 7th September 2026
Assignment: Temporary position running until 31st December 2026

Make a Real Difference Behind the Scenes

Are you an organised administrator with excellent written communication skills and proven minute-taking experience? Do you want a role where your work directly supports the safety and wellbeing of children and young people?

We're recruiting on behalf of our client for a Minute Taker / Business Support Officer to join their dedicated Children & Young People Services team. This is a fantastic opportunity for an organised and detail-oriented administrator to play an important role in supporting statutory meetings that help safeguard and improve outcomes for children, young people and families.

Offering a fantastic hybrid working arrangement, you'll enjoy the flexibility of predominantly working from home while remaining connected to a supportive and experienced team.

Enhanced DBS Required

Why Apply?

• Flexible hybrid working with minimal office attendance
• Meaningful work that positively impacts children, young people and families
• Gain valuable experience within a statutory service environment
• Supportive team culture and ongoing learning opportunities
• Immediate start available
• Competitive hourly rate

What You'll Be Doing

• Produce clear, accurate and professional minutes for statutory Children & Young People meetings.
• Capture and summarise complex discussions into concise, high-quality records.
• Support Independent Chairs with creating and updating Child Protection Plans.
• Help produce accessible versions of plans for children, young people and families.
• Maintain accurate records of attendees and contact information.
• Ensure confidential and sensitive information is handled securely at all times.
• Update relevant systems and databases with minute-related information.
• Contribute ideas to improve processes and service delivery.
• Provide additional administrative support duties as required.

What We're Looking For

Essential

• GCSE Maths and English (Grade C/4 or above, or equivalent).
• NVQ Level 3 in Business Administration (or equivalent experience).
• Enhanced DBS Required
• Previous minute-taking experience.
• Strong grammar, spelling and written communication skills.
• Good working knowledge of Microsoft Office applications.
• Administrative experience within a busy office environment.
• Excellent organisational skills and attention to detail.
• Strong customer service and communication skills.
• Ability to work effectively both independently and as part of a team

Due to the nature of this role, an Enhanced DBS check is required. If you already have a valid certificate registered with the DBS Update Service, that’s great. If not, don’t worry, the cost of obtaining a new DBS certificate will be covered for the successful candidate.

Desirable

• Experience working within Children's Services or a similar public sector environment.
• Understanding of safeguarding principles and related legislation.
• Knowledge of Children, Young People and Families services.
• Previous business support experience within statutory services.

Skills & Attributes

• Outstanding listening and note-taking abilities.
• The ability to identify key information and produce concise summaries.
• Strong time management and prioritisation skills.
• Emotional resilience when attending sensitive meetings.
• Professionalism, discretion and confidentiality.
• Excellent interpersonal and communication skills.

Additional Responsibilities

• Comply with data protection and information governance requirements.
• Work in accordance with relevant legislation, policies and procedures.
• Promote equality, diversity and inclusion in all aspects of their work.
• Follow Health & Safety policies and safe working practices.

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