National Contracts Coordinator

National Contracts Coordinator

West Midlands Based

Salary: £35,000 – £45,000 DOE Full-Time | Permanent

Alternative backgrounds considered: Contracts Coordinator | Project Coordinator | Contracts Administrator | Project Administrator | Project Support Coordinator | Junior Contracts Manager

Are you an experienced Project or Contracts Coordinator looking for a new challenge where you can take ownership of projects from initial enquiry through to completion?

Do you come from a construction, manufacturing, engineering, M&E, building services, fabrication, or another project-led environment?

If so, this could be an excellent opportunity to join a growing business where your organisational, commercial and coordination skills will be highly valued.

We are currently recruiting on behalf of our client for a National Contracts Coordinator to join their West Midlands-based operation, supporting projects across the UK and Northern Ireland.

This is a varied role that sits at the heart of the business, coordinating activity between clients, commercial teams, operations, design, manufacturing and site teams to ensure projects are delivered smoothly, efficiently and to programme.

You don't need to come from a specific industry. What's important is that you understand how to coordinate projects, manage information, communicate with different departments and keep multiple tasks moving towards completion.

The Role

As National Contracts Coordinator, you will be involved throughout the project lifecycle, from initial enquiry and tender through to design, manufacture, installation, completion and final handover.

You will act as a key point of contact internally, ensuring that project information is accurate, deadlines are monitored and the various teams involved have what they need to deliver successfully.

This is an ideal opportunity for someone who enjoys a varied, fast-paced role and is confident dealing with multiple stakeholders and competing priorities.

Key Responsibilities

• Coordinate tender enquiries, quotations, reviews and follow-up activities.

• Maintain accurate project and tender records, ensuring information is kept up to date.

• Support the commercial team with contract administration, variations, applications and project documentation.

• Coordinate documentation, approvals, revisions and project information throughout the project lifecycle.

• Work closely with design teams to coordinate drawings, revisions and technical information.

• Liaise with manufacturing/production teams to ensure programmes align with project requirements.

• Coordinate site requirements including labour, deliveries, access and installation programmes.

• Assist with project-specific documentation including RAMS, quality records and compliance information.

• Monitor project progress and ensure agreed deadlines and contractual requirements are being met.

• Assist with maintaining accurate financial and commercial records throughout the project.

• Help collate information required for client queries, contract discussions and potential disputes.

• Compile O&M information, completion documentation and final handover packs.

• Attend internal project meetings and ensure actions are recorded, followed up and completed.

• Communicate effectively with clients, suppliers, subcontractors and internal departments.

• Provide general project and contract support to the Commercial and Operations teams.

What We're Looking For

We're interested in speaking with candidates who have experience in project coordination, contracts administration or project support within a technical or project-driven environment.

Your background could be in:

Construction

Engineering

Manufacturing

M&E / Building Services

Mechanical or Electrical Contracting

Fabrication

Fit-Out

Facilities / Building Services

Industrial or Commercial Projects

You may currently be working as a Contracts Coordinator, Project Coordinator, Contracts Administrator, Project Administrator, Project Support Coordinator, Commercial Coordinator or Junior Contracts Manager.

What's most important is your ability to organise, communicate, coordinate and keep projects moving.

Essential Skills & Experience

• Previous experience in project coordination, contracts administration or a similar role.

• Experience working within a construction, engineering, manufacturing or other technical/project environment.

• Strong organisational and administration skills.

• Excellent communication skills, both written and verbal.

• Ability to manage multiple projects, deadlines and priorities.

• Confident liaising with different departments, clients and external stakeholders.

• Good attention to detail and ability to maintain accurate project records.

• Competent with Microsoft Office, particularly Excel, Word and Outlook.

Desirable – But Not Essential

• Knowledge or experience of JCT or NEC contracts.

• Experience with contract variations and commercial documentation.

• Exposure to CAD, Revit, BIM or technical drawings.

• Experience using document control or project management systems.

• Previous experience working alongside manufacturing, production or installation teams.

• Experience compiling project handover or O&M documentation.

Why Consider the Role?

This is a great opportunity for someone who wants to develop their career within a technical project environment and take on a role with genuine responsibility.

You will have exposure to the full project lifecycle and work closely with a variety of teams, giving you the opportunity to broaden your commercial, operational and project management experience.

Salary is negotiable and can reach up to £45,000 for the right candidate, depending on experience and proven ability.

If you're an organised and commercially aware Project or Contracts Coordinator who enjoys keeping projects on track and working with people across different departments, we'd be keen to hear from you.

For further information on this opportunity please call Leigh or email your CV for details