NS252354 Medical Secretary

Oral & Maxillofacial Surgery, Medical Secretary, Band 4, 24 Hours, Permanent

The Medical Secretarial Service have a vacancy for a Medical Secretary to join the Oral & Maxillofacial Surgery Team at Aberdeen Royal Infirmary. This exciting opportunity would be ideal for an experienced secretary or administrator looking to expand on their existing knowledge or move in to the medical secretarial team.

The post

The post holder will work as part of the Medical Secretary Team in the Oral & Maxillofacial Surgery Department at ARI to provide secretarial and administrative support to a large team of Consultant Surgeons and their medical and nursing staff.

This is a very busy but rewarding post in a fast based specialty with a high volume of cancer patients. The post holder will be responsible for booking theatre lists, diary management, answering patient queries, and management of the awaiting results system alongside other administrative and PA tasks.

Hours of work are negotiable with the successful candidate between the hours of 8am and 5pm Monday to Friday. The post is part-time at 24 hours per week.

What we love to see

The ideal candidate should have previous Medical Secretary experience or experience in a similar role such as Legal Secretary, PA, or Team Secretary. You should have experience of scheduling of appointments/diary management, and excellent interpersonal and organisational skills. The ability to touch type with experience of transcription of documents from audio files is also essential. Knowledge of medical terminology and NHS experience in an administrative role would be advantageous, but not essential.

Who we are

The Medical Secretarial Service provides secretarial and administration support to medical, surgical, and clinical teams across the acute sector of NHS Grampian. The team consists of Medical Secretaries, Audio Typists, Administrators, Filing Clerks, Receptionists, Trainers, PAs, and the Management Team.

There are opportunities for expansion and progression within the Medical Secretarial Service, including expanding your knowledge to various other medical, surgical, and clinical services, or over time developing in to supervisory, training, or management roles.

Diversity and inclusion

We are focused on hiring the very best talent available, and actively encourage applications from candidates of all background and aim to ensure everyone is treated fairly, with respect, and has a positive recruitment experience – regardless of the outcome.

It’s not essential to be in a Medical Secretary role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or considering a move from working in another relevant field. Your experiences elsewhere can bring a fresh perspective to our work. If you are unsure if this would be the right role for you please read the job description and only apply if you meet all of the essential criteria.

For informal enquiries

Please contact Lorraine Young, Assistant Secretarial Services Manager, at

Additional Information for Candidates

As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at

Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered in the event there are circumstances that may prevent candidates attending in person to ensure it is inclusive and accessible to all.

Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.

NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.

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