Office Administrator

About the Role

Our client is seeking a proactive and organised Office Administrator to manage the day-to-day operations of their busy office in Aberdeen . You will be the first point of contact for visitors and callers, ensuring a welcoming and professional atmosphere. This role is crucial in maintaining an efficient and supportive work environment, acting as the central hub for communication and administrative tasks, ensuring seamless operations across all departments. The successful candidate will play a vital part in supporting the team and contributing to the overall success of the business.

Key Responsibilities

• Manage the reception area, greeting visitors, and handling incoming calls and correspondence.
• Maintain office supplies inventory and place orders as needed.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Assist with data entry, filing, and record-keeping, ensuring accuracy and confidentiality.
• Provide general administrative support to the management team and other departments as required.
• Organise and maintain the office filing system, both physical and digital.

Requirements

• Proven experience as an Office Administrator or in a similar administrative role.
• Excellent organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication and interpersonal abilities.
• High level of attention to detail and accuracy in all tasks.
• Ability to handle multiple tasks simultaneously and prioritise effectively.

Benefits

• Competitive salary package.
• Opportunities for professional development and training.
• A friendly and supportive work environment in Aberdeen .
• Hybrid working arrangements to support work-life balance.
• Contribution to a well-established company with a strong local presence.