Office Administrator

About the Role

Our client is seeking a highly organised and proactive Office Administrator to join their dynamic team in Aberdeen . This role is crucial for ensuring the smooth day-to-day operation of the office, providing essential support to both staff and visitors. You will be the first point of contact for many, embodying the company's professional image. The ideal candidate will be adept at managing multiple priorities in a fast-paced environment and possess excellent communication skills, contributing to a positive and efficient workplace culture.

Key Responsibilities

• Manage incoming and outgoing mail, faxes, and deliveries, ensuring timely distribution.
• Answer and direct phone calls to the appropriate personnel, taking accurate messages when necessary.
• Greet visitors and clients in a professional and welcoming manner, maintaining visitor logs.
• Schedule and coordinate meetings, appointments, and conference room bookings.
• Maintain and organise office filing systems, both physical and digital, ensuring data accuracy and confidentiality.
• Order and manage office supplies, ensuring adequate stock levels are maintained.

Requirements

• Proven experience as an Office Administrator or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organisational and time management skills with the ability to multitask.
• Strong written and verbal communication abilities.
• Experience with office equipment such as printers, scanners, and multi-line phone systems.

Benefits

• Competitive salary commensurate with experience.
• Opportunity for hybrid working arrangements, blending office and remote work.
• Access to professional development and training opportunities.
• A supportive team environment that values collaboration.
• Pension scheme contributions and other standard employee benefits.