office manager

office manager

Posted on August 19, 2026 by Employer details Zedd Architecture

Job details

Zedd Architecture is looking for an office manager with a minimum 3 years experience to join our dynamic firm. Zedd Architecture practices in SW Ontario with a strong focus in multi-unit residential architecture work. The ideal candidate will be self-motivated, resourceful, and adept at participating in the various roles and responsibilities required within an architectural practice to facilitate the smooth operation of the office.

Duties & Responsibilities

• Accounting ? Manage and facilitate the accounts receivable, accounts payable, payroll and financial reporting functions. These functions include monthly timesheet approvals, invoicing, banking, statements, paying accounts and management reporting.
• Finance ? Manage and facilitate the strategic planning process including AGMs, reporting, strategy development and company valuations. Facilitate tax filing, liability insurance renewals and staff benefits administration.
• Operations ? Assist with project management and proposal and contract management.
• Human Resources ? Manage and facilitate on/over-boarding, staff review, legal compliance, health and safety and event management processes. Facilitate Director and Shareholder education and compliance.
• Office Admin ? Develop, document and maintain all business management procedures and processes as needed. Facilitate company meetings (except Shareholders AGM) including management, finance, marketing, projects and strategic planning meetings. Manage and maintain the company calendar and office email accounts, maintain the house‑keeping aspects of the office including supplies, cleaning and garbage removal. Facilitate various company events such as lunch and learns, team meetings and special events. Participate in special projects at the request of the company directors and officers.
• Sales and Marketing ? Manage and facilitate the CRM client relationship management process to support business development, marketing campaigns and initiatives.
• Information Technology ? be responsible for supporting various office management software applications.

Qualifications

• Minimum 3 years of experience managing a business or professional office with 5 or more employees
• Fluent in English with excellent interpersonal skills, both written and verbal
• Advanced Excel and Word
• Ability to work in small team and multi‑task on a variety of projects
• Drivers License with ability to travel to various supplier locations on occasion
• Ability to work at the office. This is not a remote or hybrid position
• Candidates must be authorized to work in Canada

Assets

• Diploma or degree in Business Management or a related field
• Experience with BQE Core, Quickbooks, Dext and Ninety software
• Experience with Dashlane or similar password keeping software
• Experience with Microsoft Office 365 and One Note software
• Experience with 3rd‑party payroll software
• Experience with event management

We offer

• Health and dental benefits
• Competitive salary
• ½ day Fridays in the summer
• This position is 30 hours per week (6 hours per day, Mon‑Fri 8:30am-3:00pm, adjusted in summer when the office closes Fri at 1pm).

Pay

Pay: $50,000.00-$60,000.00 per year

Benefits

• Company events
• Dental care
• Extended health care
• Life insurance
• On‑site parking
• Paid time off

Work Location

• In person
• Location London , ON
• Work location On site
• Salary $ 50,000 to $ 60,000 YEAR annually
• Terms of employment Permanent employment Full time
• Starts as soon as possible
• vacancies 1 vacancy
• Source indeed.com #
• London, ON

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