Onboarding Coordinator

Apply for the Onboarding Coordinator role at Circet IRE & UK .

Circet UK is looking for an Onboarding Coordinator for subcontractors within our Wireless division.

The Subcontractor Onboarding Coordinator will play a critical role in implementing robust, centralized governance over subcontractor training compliance. This role ensures that all subcontractors meet mandatory training and documentation requirements before commencing work, mitigating operational, financial, and reputational risks.

Responsibilities include:

• Develop and maintain a centralized onboarding process for subcontractors, ensuring compliance with company standards and regulatory requirements.
• Monitor and verify subcontractor training records, certifications, and safety documentation prior to work commencement.
• Maintain accurate records of onboarding activities and compliance status within internal systems.
• Coordinate onboarding workflows, including registration, documentation submission, and training completion.
• Implement and continuously improve onboarding procedures to enhance efficiency and reduce risk.
• Liaise with internal teams (Procurement, HSEQ, Operations) to ensure alignment on compliance requirements.
• Act as the primary point of contact for subcontractors during the onboarding process.
• Communicate clearly and professionally with subcontractors regarding compliance expectations and deadlines.
• Provide guidance and support to subcontractors on accessing training platforms and submitting required documentation.
• Generate compliance reports and dashboards for senior management.
• Identify gaps in subcontractor compliance and expedite resolution.
• Contribute to risk mitigation strategies by ensuring timely onboarding and training completion.

Knowledge & Skills Requirements:

• Strong organizational and planning skills with the ability to manage multiple onboarding processes simultaneously.
• High attention to detail and accuracy in documentation and compliance tracking.
• Excellent communication and interpersonal skills for engaging subcontractors and internal stakeholders.
• Proficiency in Microsoft Office applications (Excel, Word) and familiarity with compliance or onboarding systems.
• Ability to work under pressure and meet strict deadlines in a fast-paced environment.

Why work in Circet?

• Be part of a company that encourages involvement, diversity and inclusion.
• Be part of a company that nurtures excellence and develops leaders.
• Be part of a company that encourages personal development and career progression through our further education programme, mentoring programme and pathway programme.
• Be part of a company that is dedicated to making a difference through our Corporate Social Responsibility.
• You will get a competitive salary and a benefits package which includes 25 days annual leave per annum, life assurance, access to Employee Assistance Programmes and access to career developmental opportunities.

Circet UK is an inclusive organisation and welcomes all applications. Our mission is to create a workforce that consists of individuals with talent, skills and potential across all areas of our business. We celebrate diversity and we are committed to creating an inclusive environment for all employees.

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