Operations Administrator

Operations Administrator – Paisley

📍 Paisley – Office Based 💷 £30,000 per annum 📄 Full-Time | Permanent 🕐 Monday – Friday

We’re recruiting for an experienced and highly organised Operations Administrator to join an established business based in Paisley.

This is a key role within a busy operations team and would suit someone who is excellent with IT and Excel, highly detail-focused and confident working with figures, reports, billing information and operational data.

The Role

💻 Provide day-to-day administrative support to the operations team 📊 Collate and check engineers’/operatives’ hours worked 💷 Support billing and invoicing processes, ensuring all information is accurate 📈 Maintain Excel spreadsheets, trackers and operational reports 📝 Collate information and produce clear, professional reports 🔍 Check data and identify errors, discrepancies or missing information 👷 Liaise with engineers and operational teams to obtain required information 📋 Maintain accurate records and documentation ⏱️ Work to weekly and monthly reporting and billing deadlines 🤝 Support Operations Managers and other internal departments 💻 Update internal systems, ERP or CAFM systems where required

What We’re Looking For

✅ Strong administration or operations support experience ✅ Excellent IT and Microsoft Excel skills ✅ Exceptional attention to detail ✅ Confident working with figures and billing information ✅ Experience collating and checking large amounts of data ✅ Strong report-writing skills ✅ Excellent written and verbal communication ✅ Highly organised and methodical approach ✅ Ability to manage multiple priorities and deadlines ✅ Confident spotting errors and discrepancies

Desirable Experience

⭐ Facilities Management / Building Services ⭐ Engineering or Construction ⭐ Supporting engineers or field-based teams ⭐ Timesheets and hours worked ⭐ Billing and invoicing ⭐ Client and management reporting ⭐ CAFM or ERP systems

What’s on Offer?

💷 £30,000 per annum 📍 Paisley – office based 📄 Full-time, permanent position 📈 Opportunity to join an established and busy operations team

If you’re an experienced Administrator who loves organisation, spreadsheets and making sure everything adds up, we’d love to hear from you