Operations & Executive Assistant

Operations & Executive Assistant

Our client is an established property business based in North West London and is seeking a proactive Operations & Executive Assistant to support one of the business owners.

This is a varied role that combines executive support with operational coordination. The successful candidate will become a key member of the business, helping to improve efficiency, coordinate projects and ensure day-to-day operations run smoothly. The role would suit someone who enjoys taking ownership, solving problems and working in a fast-paced environment.

Key Responsibilities

• Manage the Director's diary, meetings and appointments.

• Coordinate travel arrangements and itineraries.

• Act as a gatekeeper, prioritising emails, calls and correspondence.

• Monitor operational projects and ensure deadlines are met.

• Follow up with internal staff and external suppliers on outstanding actions.

• Prepare reports, presentations and business documents.

• Assist with operational planning and implementation of new processes.

• Organise meetings and record actions where required.

• Coordinate suppliers, contractors and service providers.

• Assist with office management and general business administration.

• Support with invoice approvals and operational paperwork.

• Handle confidential information with discretion.

• Identify opportunities to improve efficiency across the business.

• Undertake ad hoc projects and administrative tasks as required.

About You

• Previous experience as an Executive Assistant, Personal Assistant or Operations Assistant.

• Exceptionally organised with outstanding attention to detail.

• Able to manage multiple priorities simultaneously.

• Strong communication and relationship-building skills.

• Confident working with senior stakeholders.

• Proactive with a natural ability to solve problems.

• Excellent IT skills, including Microsoft Office.

• Able to work independently and use initiative.

• Experience within property is beneficial but not essential.

Location: North West London (Office Based)

Hours: Monday to Friday, standard office hours

Salary: £32,000–£38,000 (depending on experience)