Open role
Operations Co-Ordinator - Industrial Services
- Aggregated by CV-Library
- HP14, Stokenchurch, Buckinghamshire
- Permanent
- Full Time
Job Description
Administrator Support – Industrial Services
Location: Hybrid. Stokenchurch. One day per week in office
Salary: £26-£28k DOE
Contract: Full-time, permanent
Hours: 37.5 hours
About the Role
We’re looking for a highly organised and detail-focused Administrator Support professional to join our Industrial Services team.
This is a key role at the heart of operations — supporting billing, invoicing, scheduling, and coordination of inspections, while ensuring accuracy across multiple systems and maintaining a high level of customer service.
If you enjoy structured work, thrive on organisation, and take pride in getting the detail right, this role offers a great opportunity to play a vital part in a busy and growing function.
What You’ll Be Doing
Billing & Invoicing
• Prepare and issue invoices accurately and on time
• Collate and process supplier and customer invoices
• Match invoices to purchase orders and contractual agreements
• Resolve any discrepancies in billing documentation
Purchase Orders
• Raise and manage purchase orders in line with business requirements
• Ensure alignment with agreed budgets and terms
• Maintain accurate records and supporting documentation
Data & Systems Management
• Accurately input and manage data across multiple internal systems
• Maintain clear, organised, and up-to-date records
• Ensure consistency and integrity of information across platforms
Operations Coordination
• Schedule and coordinate industrial services inspections
• Liaise with internal teams and external providers to ensure smooth delivery
• Support efficient planning and execution of operational activities
• Customer Liaison
• Act as a key point of contact for customer queries
• Provide support on bookings, invoicing, and service-related requests
• Build positive relationships and deliver a high standard of service
About You
You’re someone who enjoys working in a structured, process-driven environment and takes pride in delivering accurate, high-quality work.
Essential Skills & Experience
• Previous experience in an administrative or support role
• Strong attention to detail, particularly in financial or data tasks
• Experience with invoicing, billing, and purchase order processes
• Comfortable working across multiple systems and databases
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• Ability to work independently in a hybrid/remote environment
Desirable
• Experience within industrial services, inspections, or a similar sector
• Familiarity with financial systems and processes
Key Attributes
• Proactive and self-motivated
• Highly organised with a structured approach
• Reliable and deadline-focused
• Professional and customer-oriented
• Strong attention to detail
What’s in It for You
• Hybrid working flexibility
• Opportunity to play a key role in a growing operational team
• Exposure to a global, well-established organisation
• Supportive and collaborative working environment
Additional Information: All activities are carried out in line with company policies, including Health & Safety, data protection, and compliance standards.
No agencies please
Location: Hybrid. Stokenchurch. One day per week in office
Salary: £26-£28k DOE
Contract: Full-time, permanent
Hours: 37.5 hours
About the Role
We’re looking for a highly organised and detail-focused Administrator Support professional to join our Industrial Services team.
This is a key role at the heart of operations — supporting billing, invoicing, scheduling, and coordination of inspections, while ensuring accuracy across multiple systems and maintaining a high level of customer service.
If you enjoy structured work, thrive on organisation, and take pride in getting the detail right, this role offers a great opportunity to play a vital part in a busy and growing function.
What You’ll Be Doing
Billing & Invoicing
• Prepare and issue invoices accurately and on time
• Collate and process supplier and customer invoices
• Match invoices to purchase orders and contractual agreements
• Resolve any discrepancies in billing documentation
Purchase Orders
• Raise and manage purchase orders in line with business requirements
• Ensure alignment with agreed budgets and terms
• Maintain accurate records and supporting documentation
Data & Systems Management
• Accurately input and manage data across multiple internal systems
• Maintain clear, organised, and up-to-date records
• Ensure consistency and integrity of information across platforms
Operations Coordination
• Schedule and coordinate industrial services inspections
• Liaise with internal teams and external providers to ensure smooth delivery
• Support efficient planning and execution of operational activities
• Customer Liaison
• Act as a key point of contact for customer queries
• Provide support on bookings, invoicing, and service-related requests
• Build positive relationships and deliver a high standard of service
About You
You’re someone who enjoys working in a structured, process-driven environment and takes pride in delivering accurate, high-quality work.
Essential Skills & Experience
• Previous experience in an administrative or support role
• Strong attention to detail, particularly in financial or data tasks
• Experience with invoicing, billing, and purchase order processes
• Comfortable working across multiple systems and databases
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• Ability to work independently in a hybrid/remote environment
Desirable
• Experience within industrial services, inspections, or a similar sector
• Familiarity with financial systems and processes
Key Attributes
• Proactive and self-motivated
• Highly organised with a structured approach
• Reliable and deadline-focused
• Professional and customer-oriented
• Strong attention to detail
What’s in It for You
• Hybrid working flexibility
• Opportunity to play a key role in a growing operational team
• Exposure to a global, well-established organisation
• Supportive and collaborative working environment
Additional Information: All activities are carried out in line with company policies, including Health & Safety, data protection, and compliance standards.
No agencies please