Overheads Clerk

Overview

The Overheads Clerk plays a key role in maintaining efficient financial operations through timely and accurate processing of purchase ledger activities, with a specific focus on overheads. This role ensures compliance with internal financial controls and supports the Finance team in reporting, audit and supplier relations across all group entities.

The Overheads Clerk role will involve:

• Validate and process overhead purchase invoices and credit notes across all currencies and group entities
• Ensure all invoices have appropriate purchase orders, approvals, and adhere to payment terms
• Reconcile supplier statements and maintain accurate overhead commitments, including utilities
• Prepare weekly BACS payment runs
• Post and allocate payments daily in purchase ledger
• Reconcile credit card statements, receipts and ensure accurate, timely posting into Sage Intacct
• Maintain strong, professional communication with suppliers and internal stakeholders to resolve queries
• Ensure supplier bank details are verified to mitigate payment risks
• Maintain financial records and systems in compliance with internal controls
• Assist with variance analysis, audit preparation and other reporting requirements
• Ensure Sage Intacct is updated with timely, accurate information (eg credit limits, actions)
• Provide cross-cover for the Purchase Ledger Clerk during holidays or busy periods
• Gain and maintain a strong understanding of company operations to ensure effective financial support

The ideal Overheads Clerk will need to be/have:

• Previous experience in a similar role, with an understanding of multi-currency transactions
• Strong numerical and analytical skills with high attention to detail
• Proficiency in Sage, Excel, and office software skills
• Organised and reliable, able to manage multiple priorities under pressure
• Positive interpersonal and communication skills, able to work effectively across teams
• A proactive approach to problem-solving and process improvement

The overheads clerk will be working 20 hours a week, 20hrs (5 days of 4 hours or 4 days of 5 hours)

Seniority level

• Associate

Employment type

• Part-time

Job function

• Accounting/Auditing and Finance
• Industries: Accounting

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