Part time Expenses & Accounts Assistant

Expenses & Accounts Assistant (Part-Time)

Office Based Wednesday - Friday
9:00am - 5:30pm (22.5 hours per week)

Are you an experienced Finance Assistant with strong employee expenses knowledge and an understanding of HMRC expense rules and company expense policies ?

Our client is looking for a detail-oriented Finance Assistant to join their Finance team in a varied part-time role. This position has a strong focus on the end-to-end management of employee expenses , ensuring all claims are accurate, compliant and processed efficiently, while also providing support across Credit Control and the wider Finance function.

This role would suit someone who is confident reviewing expense claims, isn’t afraid to question unusual submissions, and understands the importance of ensuring expenses comply with both company policy and HMRC guidelines.

We\'re looking for someone who has:

• Previous experience in a Finance Assistant or Accounts Assistant position with significant responsibility for employee expenses .
• A good understanding of HMRC guidance relating to business expenses and the ability to ensure claims are processed compliantly.
• Confidence reviewing expense claims, identifying anomalies and asking the right questions where claims do not meet policy or require further clarification.
• Experience administering corporate credit card expenses.
• Strong attention to detail with excellent numerical accuracy.
• Previous experience within Credit Control or Sales Ledger would be advantageous.
• Good working knowledge of Microsoft Excel, Outlook and Word.
• Excellent communication skills with the confidence to liaise professionally with employees at all levels.
• An AAT qualification (or equivalent experience) would be beneficial.

Key Responsibilities

• Take ownership of the company\'s employee expense management system.
• Review, validate and process employee cash and corporate credit card expense claims in line with company policy and HMRC regulations.
• Confidently challenge or query expense claims where further clarification or supporting documentation is required.
• Ensure employees are claiming expenses correctly and provide guidance on company policy when needed.
• Manage the corporate credit card programme, including issuing cards, maintaining user records and ensuring timely submission of statements and receipts.
• Produce monthly and ad hoc expense reporting.
• Investigate invoice discrepancies and prepare invoice or credit note corrections where required.
• Support the Credit Control function by managing customer accounts, allocating receipts and resolving account queries.
• Respond to finance queries from employees, customers and internal stakeholders.
• Provide support across the wider Finance team as required.

What\'s on Offer

• Part-time position (22.5 hours per week)
• Office-based role within a supportive Finance team.
• A varied role with genuine responsibility and autonomy.
• Competitive salary and benefits.

If you have experience managing employee expenses, understand HMRC requirements, and enjoy ensuring finance processes are accurate and compliant, we\'d love to hear from you.

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