Payroll & Timesheet Coordinator

Job Title: Timesheet Manager

Location: Hemel Hempstead

Job Type: Permanent, Monday – Friday 8am – 5:30pm

Salary: Up to £45,000 depending on experience

Overview:

Unify are thrilled to be recruiting for a Timesheet Manager to join an established Plant Hire company based in Hemel Hempstead. You will join a leading provider of Plant Hire and Haulage service throughout the UK who are currently undergoing remarkable growth whilst supporting the UK’s Construction sector.

In this position you will play a key role in ensuring the accurate and timely processing of operator timesheets, supporting payroll, monitoring revenue and maintaining strong relationships with the operators and customers. This is a fast-paced role where organisation, accuracy and the ability to work to strict deadlines are essential.

What’s on offer:

• A meaningful role where your work can make a real difference

• Continuous opportunities for learning, growth, and career development

• 25 days of annual leave, plus bank holidays

• Enhanced maternity and paternity leave

• Access to mental health and wellbeing initiatives and support

• Regular social events and team get-togethers to stay connected

What do I need?

• Excellent organisational skills and the ability to manage multiple priorities and strict deadlines.

• Strong attention to detail and accuracy when working with high volumes of data.

• Previous experience with timesheets, payroll, administration or data entry.

• Good knowledge of Microsoft Excel, with the ability to analyse and cross-check information.

• Strong communication skills, a proactive approach and the ability to work collaboratively across team

• Experience working in a high-volume data entry or administration environment.

• A collaborative approach, with the ability to work closely with Recruitment, Payroll, Operations and wider internal teams.

• A strong understanding of payroll procedures, payment processes and data accuracy would be highly beneficial.

Responsibilities

• Manage high volumes of operator timesheets, ensuring they are processed accurately and within weekly deadlines.

• Ensure operators are paid correctly and on time, maintaining accurate timesheet and payroll records.

• Review and process operator expenses, ensuring all payments are accurate and compliant.

• Liaise with customers and operators to resolve queries and ensure timesheets are approved promptly.

• Produce and analyse regular reports, cross-checking timesheet, payroll and operational data to identify discrepancies.

• Verify timesheets against invoices to ensure accurate billing and revenue reporting.

• Review telematics data and investigate any discrepancies or issues requiring further action.

• Support the management and scheduling of the company's digital timesheet processes.

• Complete regular operator compliance checks, ensuring information is accurate and processes are followed correctly.

• Work closely with Recruitment, Payroll, Operations and other internal teams to resolve issues and improve processes