Payroll Coordinator

We’re looking for a detail driven and proactive Payroll Coordinator to take ownership of the end‑to‑end processing of both UK and international payrolls. In this role, you’ll ensure all payroll activities follow the correct procedures and that payments are delivered accurately and on time.

You’ll be responsible for entering and validating key payroll data, ensuring contractors and clients are invoiced and paid correctly. You’ll also handle invoice queries, working closely with internal teams to resolve issues and clarify any tax‑related matters.

This is a fantastic opportunity for someone who thrives in a fast‑paced environment, enjoys problem‑solving, and takes pride in delivering a smooth, reliable payroll service.

Principle Accountabilities:

• Manage the weekly setup of new starters, ensuring personal details, contract changes and termination information are accurately recorded.
• Process incoming timesheets and expense claims, ensuring all documentation is correctly validated and systematically filed.
• Carry out all required quality control checks before and after payroll processing to maintain exceptional accuracy and compliance.
• Produce and organise payroll reports, payslips, remittances and invoices, ensuring they are filed in a clear and accessible manner.
• Submit all necessary payroll data to the Finance team within agreed deadlines.
• Handle payroll‑related queries from contractors via phone, email or written correspondence, providing timely and professional support.
• Work collaboratively with the Credit Control and Billing teams to gather essential billing information and assist in resolving any related queries.
• Maintain accurate pay history records for foreign taxpayers and liaise with the Company Accountant to meet monthly payment deadlines.
• Analyse PAYE liabilities from monthly payroll reports and work with the Accounts team to ensure payments are completed on time.

Skills, Knowledge, and Experience:

• Previous experience of working in a finance/payroll/ sales/purchase ledger/credit control environment desired but not essential.
• Knowledge and experience of using Microsoft packages.
• Comfortable handling numbers and data with good attention to detail.
• Organised to ensure adherence to strict deadlines.
• Good written and verbal communication skills.

What we can offer you!

• Attractive monthly base salary + competitive commission/performance bonus.
• Genuine career progression opportunities, either locally or globally!
• World‑class training programmes and development opportunities.
• Virtual Onboarding Events exclusively for new hires.
• Team driven environment, supportive culture with a focus on work‑life balance.
• Career breaks available after one year.
• Real time recognition through our employee reward platform.
• Mental Health First Aiders to signpost you to support when you need it.
• Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc…)
• Charity days for various important causes such as Relay for Life and Earth Day.

Our Core Values:

• Growth - In life and business, one must grow to flourish and achieve high ambitions. Growthrequires change, challenge, risk and sacrifice - we will always choose growth.
• Life – Above all else, we value life. The quality of life, both in and outside of work, profoundly influences our well‑being and our impact on the world.
• Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
• Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Diversity & Inclusion

At Airswift, we believe that diversity is critical to our success and makes us a great place to work. We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.

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