People& Culture Admin

Summary of Role:

This role is responsible for providing comprehensive administrative support to the P&C team across all UK locations. Based in Perivale and Ruislip, the role will support the whole People & Culture team.

1. The Primary Duties:

• Administering Contracts and Offer letters for both new starters and individuals’ changing jobs internally

• Supporting line managers in employee relation cases with note-taking and other administrative support

• Administering the return-to-work paperwork for colleagues who have been off sick to ensure that they are paid correctly and on time

• Filing and maintaining both electronic and paper-based employee records

• Production of Management Information for HR Reporting on a regular basis to enable us to monitor our KPIs

• Conducting pre-employment reference checks on time and in full for New Starters

• Monitoring the Annual Leave taken across the business and ensuring that the Leave Portal information is correct

• Supporting colleagues throughout their Employee lifecycle

• Collecting additional Right-to-Work documents as necessary to ensure compliance with UK legislation and maintaining the tracker for work permit visas

• Liaising with Payroll to ensure that employee details are correct

• Managing the HR Inbox to ensure that all queries and issues are resolved or are escalated to the right person

1. The Secondary Duties:

• Provide ad-hoc support on recruitment administration activity when required.

• Support the wider HR team on key projects and change management initiatives.

Essential Experience, Skills and Abilities:

• At least 1 year’s administrative experience in a fast-paced HR team

• Strong knowledge of Microsoft office (Word and Excel)

• Strong written and verbal communication skills

• Proactive and the ability to identify and resolve problems

• Confident liaising with senior managers

• Able to work on their own initiative and in a team

• Able to manage their time well

• Able to be calm, patient and assertive

• Able to adapt to change

• High accuracy levels and attention to detail

• Willingness to learn and grow within the HR team

• Able to act as an ambassador for the HR function and the B&S vision, values and best practice

• A strong team player who is able to adapt quickly to changing priorities