People Systems Analyst - Operations

Croydon, United Kingdom / Glasgow, United Kingdom / Manchester, United Kingdom

Location/s: Croydon, Manchester, Glasgow; UK

Fixed Term Role: 12 Months

Mott MacDonald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices.

We work across incredible global industries, delivering exciting work that is defining our future and making an important societal impact in the communities we serve. Our people power our performance – we succeed when they do. With countless opportunities to collaborate, learn, and grow, the possibilities for excellence are as varied as every individual.

Whether you want to grow as a subject matter expert or broaden your experience with roles across our international community, you’re surrounded by global specialists who want to combine their expertise and champion you to be your best. As a proudly employee-owned business, we benefit our clients, our communities, and each other, investing in creating the right space for everyone to feel empowered, included, and valued. Whatever your ambition, Mott MacDonald is where people come to be brilliant.

About thebusinessunit

Mott MacDonald’s support services are the driving force behind our organisation enabling us to run efficiently and effectively. The team works collaboratively to offer specialist advice, best practice and technology to all areas of our business specifically designed for our global reach.

Overview of the role

We are looking for a People Systems Analyst to join our Operations Team, supporting the global function and working with the HR Community to provide guidance, technical support and people data management services across our HR, ERP, absence and compensation systems (SAP Success Factors, Deltek Maconomy and Lawson).

While the regional HR teams provide the day-to-day data entry functions, the People Systems team provides enhanced support and troubleshooting for the systems that make up our People Systems technology. We support multiple countries across many time zones.

Key responsibilities and duties include:

• Setup and configuration of People Systems that support HR, compensation, and absence management functions
• HR, compensation, and absence management administrative systems support including issue resolution and troubleshooting
• Updating systems data both manually and via bulk upload for mass changes
• Data auditing/cleansing of HR, compensation, and absence management data
• People Systems set up and administration of talent mobility functionality
• Provide administrative support for the year end processes that support all People Systems and the rest of the ERP
• Assist in building queries, manipulating data and provision of reports and metrics
• Identify gaps and inefficiencies in process flows and reporting that can be translated into requirements for system changes as well as revised business processes
• Maintain and create HR systems information sites and training materials
• Involvement in testing of People Systems changes related to fixes or major releases
• Supporting People Systems projects to ensure enhances and new systems are delivered successfully
• Experience of working with People Systems (ideally in HR, compensation, and absence management functions)
• Experience of working with a business-as-usual People Systems Operations team, providing support to multiple clients
• Advanced Excel skills
• Understanding of HR processes
• Strong numeracy skills, attention to detail and high degree of accuracy in work performed
• High standard of customer service
• Good organisational skills with an ability to follow processes from start to finish
• Strong written and verbal communication skills, including translating raw data into clear and meaningful information
• Strong interpersonal skills and ability to look at the wider picture
• Adaptable and willing embrace change
• Experience of using SuccessFactors in Employee Central would be advantageous
• Knowledge of SQL, Business Objects and Power BI
• Experience of working within an HR or payroll function
• Experience of working in a global organisation
• Experience of working in large, complex organisations
• Experience of running projects and working on own initiative

UK Immigration

Mott MacDonald Ltd. are not currently offering sponsorship to candidates under the Skilled Worker visa route in the UK. This decision is as a consequence of the changes made to the Skilled Worker route by the UK Government in April 2024. We continue to welcome applications from candidates who are eligible for alternative immigration routes in the UK, that do not require sponsorship as a Skilled Worker now or in future.

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.

Equality, diversity, and inclusion

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.

AI Usage

At Mott MacDonald, we see the value AI can bring, but we take a people-first approach to hiring. While AI tools can help candidates prepare and build confidence, every application and hiring decision is reviewed by our recruitment and hiring teams. We encourage the responsible use of AI while ensuring we get to know the real person behind the application.

Accessibility

We want you to feel supported and able to perform at your best throughout our recruitment process. If there is anything we can do to make applying or interviewing with us more accessible, please contact us at and we’ll be happy to discuss how we can help.

We offer some fantastic benefits including:

Financial wellbeing

• We match employee pension contributions between 4.5% and 7%.
• Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary.
• Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury.
• Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
• As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes.

Employee Ownership

• Our employee ownership model means no external investors, just us, creating a culture of shared success.
• Our employees have a stake and a voice in our business, giving them a direct connection to our success through our personal and group performance bonuses.
• As your career grows, so does your stake, recognising your long-term impact and contribution.
• Your voice matters, with the opportunity to connect directly with senior leadership through formal channels to help shape our future.
• For our senior roles you will have a direct pathway towards ownership from day one.

Health and wellbeing

• Private medical insurance for all UK colleagues.
• Health cash plan to support you with every day health costs and treatments.
• Access to Peppy, providing free support from menopause experts for all UK colleagues.
• A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family.
• Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.

Lifestyle

• A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme.
• 10 days additional paid leave for Armed Forces Reservists and Cadet Force Adult Volunteers.
• Holiday entitlement increased to a minimum of 35 days after 5 years’ service.
• Variety of employee saving schemes and discounts from high‑street retailers.

Enhanced family and carers leave

• Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave.
• Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay.
• Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.
• We offer policies and dedicated support to help military families balance service life with career and wellbeing.

Learning and development

• Primary annual professional institution subscription.
• A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.

Networks, communities, and social outcomes

• Join a wide range of groups including our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities.
• We are proud signatories of the Armed Forces Covenant and Gold Award holders in the MOD Employer Recognition Scheme, supported by our dedicated internal Armed Forces Network.

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